Hi there, I created a couple custom page status which I would like to modify or remove. In my example, I would like to remove On hold, Ready for planning, Closing down soon or modify the text and colors.
In the Confluence page it only allows me to add a custom status, and not to modify or delete.
I'm an administrator of the space, but don't manage to find the right area to change the settings.
Any recommendations? Thanks for the help!
Hello @Elisabeth Haeck
When you click on create a status, it will create it on the space level. In order to delete it, it cannot be deleted from the page, rather from the Content statuses page. Also, make sure that you are the space admin.
Thank you @Nikola Perisic. I am a space admin but do not see the option to remove the status. See screenshot.
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I see, you delete your statuses when you click on the trash bin icon. And you should create your custom statuses within that section that contains Rough draft and other statuses.
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Thanks for the help @Nikola Perisic
I only want to remove On hold, ready for planning and closing down soon. I don't see that in the Content statuses page to delete... I want to keep the suggested statuses...
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The workaround for this would be:
If you have added the status from the "Add status" button, then you can't delete it. The good news is that you can restore the default suggestions if:
Also there is a suggestion for the custom statuses to be deleted here: https://jira.atlassian.com/browse/CONFCLOUD-74269
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@Elisabeth Haeck Can you actually share more about your use case and what you are trying to achieve in terms of Confluence content lifecycle management with statuses? Is there a workflow or other criteria you would like to implement?
Because based on your comments, a few things are not clear to me:
I see both as problematic, since - I think - statuses make sense if everyone can use them and use exactly the same ones. It requires central management of statuses which is not offered in Confluence. You can only implement it with the built-in statuses if you enforce all Confluence users to create the same statuses (unrealistic) and when you want to change or delete them, enforce that everyone does the same change (unrealistic).
Even if you do this, the whole thing remains a manual process, reliant on users to manually change the status, instead of automatically refreshing the page status based on your preset rules.
I'd be happy to learn more about your goals and make sure you can implement exactly what you need for your team.
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Hello @Levente Szabo _Midori_
It is exactly as you say that the current way the statuses are built, is very hard to administer and too manual.
Another big pain point, even for those status that are created by an individual, is that the current way it is built does not allow to delete/edit a status. So in case of a typo, the status is in the list until eternity :-)
Hope this gives more clarity,
Eli
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@Elisabeth Haeck Hi Eli, Yes, it clarifies and is exactly what I thought you were working toward as this is typically what we see with many teams we work with. Also, this is why we designed Better Content Archiving to cover the points you mentioned:
Please give it a try and reach out to our support or me directly (at levente.szabo@midori-global.com) if you need any assistance with the implementation or a personalized demo for your team.
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Hello @Elisabeth Haeck
If you are considering Atlassian third-party apps to resolve your use case, you can look at Handy Macros for Confluence. It has Handy Page Status to indicate the documentation status on top of the Confluence pages, similar to the native status. But you get lots of advanced features in our macro:
We also have an article to learn more.
Thanks!
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@Elisabeth Haeck If you are looking for more flexibility and features in the context of page statuses, give Better Content Archiving a try!
Important differences between our statues vs the built-in statuses:
(Discl. it is a paid and supported app developed by our team. Free for 10 users!)
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Hi @Elisabeth Haeck ,
Custom statuses can not be deleted, since they are pinned to the user, and no other users can "reuse" them. So basically they are colorful labels only, while space-level statuses are managed by the space administrator. It is something like a company managed/team managed project in Jira, you have the flexibility to set anything in status.
If you are looking for a lightweight solution to manage page statuses (custom and suggested), take a look at our app, Advanced Content Navigator.
You can insert multiple macros and manage page statutes, unread pages, and much more!
Good luck,
Balazs, PO for ACNC
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