I want to share only a single page from my private space with someone who does not have a Confluence account (just for viewing).
How should I configure the access / permissions settings to share only this single page in:
- Global Permissions
- Space Permissions
- Page Restrictions
I found information about sharing the entire space, but I do not know how to do it for a single page. Of course, I do not want to show other pages publicly in my private space.
You will need to make the space anonymously accessible to the whole world, and then restrict the pages you do not want the world to be able to see.
The best way to do this is:
Global permissions: Allow anonymous access
Space: Anonymous access
Top level Page 1: No restrictions
Top level Page 2: Restricted to the login group
Other spaces - only logged in users (confluence users) can use, not anonymous
Isn't there a better way to do this?
To make a single page public within a private space, I would expect the following:
Not the other way around:
My team's confluence space is private, and I would love to make just few pages public. I think this is a common use case.
The problem with "just let any page be arbitrarily visible" is that it makes a nonsense of performing any form of structured access. You'd be into maintining the visibility of every single page you have by hand.
It's fine for a small site with a handful of pages, but imagine trying to do that for a site with 150,000 pages (i.e. the one I'm working with now).
It's a tracking, privacy and compliance deathwish as well, let alone the maintenance nightmare you'd create.
This is a valid argument. I don't think this should be the default, but an option.
It's common in file sharing services like OneDrive, calendars like Google Calendar or other services to offer a "private" link to a single page or object that can be turned on or off, sometimes with an additional timely restriction.
While this might not solve any usecase or fit every privacy regulation, it would fit a lot of real world scenarios which now end in "Export to PDF" (bad format by default) or "Export to Word" (manual formating needed most of the time).
If I could make a wish for an implementation, there should be an option: "Create private link" which has an additional comment field and expiration date. Anybody who has the valid link can view the page. (I'm OK if there's no comment or edit feature, or it should be optional.)
(If that doesn't work for any reason, at least the default PDF Export shouldn't look as ugly as it does.)
Having thousand of restricted pages, not a small work to turn all of it and then leave only that few that should be read by everybody. Then you should ALWAYS be awake to REMEMBER any new pages to make them restricted as it should be. There is a need for a new Steve Jobs to think with the head of the customer, not what is the easiest way for the programmers.
Google docs has worked this way forever, you can have a default setting, and then you can over ride it when you need to. Maybe for a huge corporation you have to use the more rigid structure that atlassian provides, but its worked fine for me this whole time, and I'd expect atlassian to have this functionality at this point.
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