How much of your Confluence-Site can you share before requiring a second license?

[Technik Kölncampus]

Hi, 

I got a (probably silly) licensing-question:

We are a non-profit college radio station currently running Confluence with a community license and we'd like to share spaces with other college radio stations across Germany.

I know there is a limit on the number of users, but is there also a limit on how much access we can give to external users (e.g. giving the technicians of each station admin rights for user management) using only one license? Do those stations have to meet the same requirements (being non-profit) as we do? 

Or are those factors irrelevant, as long as we host Confluence on our server? At which point do they have to get their own licenses? 

Thanks.

[Nic Brough -Adaptavist- · Accepted solution]

The only thing that matters to the licence code on any one server (or DC install) is that the number of login-enabled users is at, or lower than, your licence tier. 

If you're on a 50 user licence, you can have up to 50 people in your user list who are enabled and can log in (your user list can be longer, but only 50 can be enabled).  If you're on a 250 user licence, up to 250 can be enabled to log in.

It doesn't care where the users come from, their organisations, their location, their domain, or emails, what their names or what you let them do in the application.  Just "can this account log in?".

[Technik Kölncampus]

Thanks a lot! 

[Guilhem Dupuy]

Hello,

First of all, the Confluence licensing cost is not based on a per-user price, which means you pay a fixed price for a specific range of user (for instance the 51 to 100 users range has a fixed cost). You should first start by checking for which range you are licensed ans then optimize the use of your Confluence by adding up to the maximum number of users allowed in your range.

You can find the details about the ranges in the following link, under the "What does a new Confluence Server licence cost ?" : 

 https://www.atlassian.com/licensing/confluence#server-license

Then, an administrator must be a Confluence user and therefore counts as 1 user.

In order to save licences, you can also decide to make your Confluence instance public, and allow anonymous users to View only, or to View and Edit the pages of your Confluence, with the associated risks. Anonymous users don't count as a licence in your billing plan.

Let me know if it helped or not,

Mit freundlichen grüßen,

Guilhem

[Technik Kölncampus]

Hi Guilhem, 

thanks for your reply. We are using a community license for (apparently) unlimited users. 

But since we got this license based on our status as non-profit I just want to be clear: 

It doesn't matter license-wise to what extent our instance is shared with members of other organisations, as long as we host it ourselves?

Kind Regards,

Max