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How do I organize functional and technical design documents in confluence?

We have a system where programs are given a unique ID and further classified by module.  We have four modules Finance,Suppy Chain,n2, n3..  And for each program we need to store Technical and Functional Design docs.. Example ID are:
FIR8745 (Finance Report to display expenses xxxx)

SCR6734(Supply chain Report to display inbound PO)

How would we store these in confluence?

2 answers

2 accepted

2 votes
Answer accepted
Thomas Bowskill Community Leader Apr 07, 2021

Hi @Paul Dymecki 

I would say your best starting point is to read up on Labels -- this Atlassian page is a good read. Labels help you contextualise the content, and then you can use several macros to pull back content containing specific labels.

I've always found this the easiest way to look after content and stop things getting misfiled. You do get issues where people forget to add labels, so often what I end up doing is creating templates that have the labels I want on, and then using the Create From Template macro as a button on documentation pages to reduce the chance of people not using the right labels.

1 vote
Answer accepted

Hi @Paul Dymecki,

These seem like clear metadata for your files/pages to me. I would recommend you to take a look into the page properties macro to add those structured data to your pages.

In short, the macro lets you add a table with property names and values to the top of your page. See this example to illustrate:

Screenshot 2021-04-08 at 08.51.23.png 

You can even create a separate page that may act as a table of contents. Using the page properties report macro, you can list those properties of all pages like this:

Screenshot 2021-04-08 at 08.54.07.png 

Thanks Walter, Can’t wait to start using it 

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