Hi,

All confluence-users can create and edit pages. For our workflow we use:

New page

1) Create page -> Status: "ready" and view/edit restrictions are set to the creator and confluence-moderators.

2) Page is approved -> Status: "published" and restrictions are removed. Everyone is able to see this page now.

Edit page

1) User edits page -> Status: "ready"

Now the issue is, is that all confluence-users are able to see the version "ready". Is there a way, that only the editor (and maybe creator) and confluence-moderators see the "ready" page and all other users still the "published" page? When setting the view/edit restriction the page would be completely hidden to other users, that's also not what we want.

2 answers

1 accepted

Miquel provided exactly what we need.

{workflow:name=HW4all}
{workflowparameter:Reviewers|description=Reviewers group|type=group}
hw4all-moderators
{workflowparameter}
{state:Draft|approved=Published}
{approval:Review|group=@Reviewers@}
{state}
{state:Published|final=true|updated=Draft}
{state}
{trigger:pagecreated}
{set-metadata:Author}@user@{set-metadata}
{trigger}
{trigger:pagecreated|group=!@Reviewers@}
{add-restriction:type=View|user=@user@}
{add-restriction:type=View|group=@Reviewers@}
{trigger}
{trigger:pagecreated|group=@Reviewers@}
{set-state:Published}
{trigger}
{trigger:pageupdated}
{set-metadata:Author}@user@{set-metadata}
{trigger}
{trigger:statechanged|state=Draft|group=!@Reviewers@}
{add-restriction:type=Edit|user=@user@}
{add-restriction:type=Edit|group=@Reviewers@}
{send-email:user=@Reviewers@|subject=Page ready for approval}
The page @page@ is waiting for your approval.
{send-email}
{trigger}
{trigger:statechanged|state=Draft|group=@Reviewers@}
{set-state:Published}
{trigger}
{trigger:pagerejected|approval=Review}
{send-email:user=@Author@|subject=Page rejected}
Your page @page@ has been rejected by @user@.
@approvalcomment@
{send-email}
{trigger}
{trigger:pageapproved|approval=Review}
{send-email:user=@Author@|subject=Page approved}
Your page @page@ has been approved by @user@.
@approvalcomment@
{send-email}
{trigger}
{trigger:pageapproved|approval=Review}
{remove-restriction:type=View}
{remove-restriction:type=Edit}
{trigger}
{workflow}

You can use that within the adhoc workflow? Still, how to show the "published" version to everyone and the "ready/draft" version to the editor, creator and group X?

sorry, I have missed that adhocworkflowlabel ...

But in general, the show-to macro allows you to show the content of the macro to the defined people and groups. Besides the adhoc workflows. This would be an option to hide the draft from the "regular" user . And your published content can exist beside the one in the show-to macro.

The other option is, to use one space as working space and use a copy mechanism to publish the content in another space, just to view it there. Take a look on https://marketplace.atlassian.com/plugins/com.comalatech.publishing

Hi Steve,

Thanks for the assist but yeah we answered it through a private ticket which Patrick had also logged with us.

Also Patrick, if you wanted to you can post the workflow in case others want to see it, but I'll leave that up to you.

Miguel

Suggest an answer

Log in or Sign up to answer
Atlassian Community Anniversary

Happy Anniversary, Atlassian Community!

This community is celebrating its one-year anniversary and Atlassian co-founder Mike Cannon-Brookes has all the feels.

Read more
Community showcase
Kesha Thillainayagam
Posted Apr 13, 2018 in Confluence

We want to hear how your non-technical teams are using Confluence!

Hi Community! Kesha (kay-sha) from the Confluence marketing team here! Can you share stories with us on how your non-technical (think Marketing, Sales, HR, legal, etc.) teams are using Confluen...

372 views 20 10
Join discussion

Atlassian User Groups

Connect with like-minded Atlassian users at free events near you!

Find a group

Connect with like-minded Atlassian users at free events near you!

Find my local user group

Unfortunately there are no AUG chapters near you at the moment.

Start an AUG

You're one step closer to meeting fellow Atlassian users at your local meet up. Learn more about AUGs

Groups near you