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I want to hide a space and then set it so only the users I allow can view it without affecting my other spaces, is this possible?

1 answer

1 vote
Davin Studer Community Leader Jun 29, 2020

It depends. If you have the free version of Confluence Cloud then permissions are not a features enabled in that tier. If you have a paid account then a space administrator can set permissions for a space. They can assign permissions to groups, or individual users. You can get to space permissions by going to "Space Settings ->  Permissions"

I appreciate that Davin and we do have a paid for account. I have created a space and set the permissions to just myself, then I learned that the person who set up the site set the Users to have full view of all that content so I did not succeed. From everything I've read this is not a user friendly feature inside of Confluence and doesn't appear to be a simple couple steps in doing what I want, is this correct?

Davin Studer Community Leader Jun 29, 2020

When you create a space you can specify who can see it. Spaces permissions are controlled by that page in each space. You can set all new spaces to have default permissions, but those can be changed/removed. The only way to set it up such that everyone can see every space would be make everyone a system administrator ... which I hope your sys admin would not do. If that is not the case then you should be able to change who can see the space.

That would be awesome, however when this site was created, the admin set all users to be able to "View" and I believe this is what is overriding what i'm doing. I created a space and set it to where I am the only one who can view it, however others are able see it in the page tree, click on it and open the space. Since this is the case, can you tell me exactly what steps I need to take to accomplish this?

Davin Studer Community Leader Jun 30, 2020

Ah. I see the issue. You aren't in face creating a Space. You are simply adding pages to the hierarchy of you existing space. That is the problem.

If you create a new space you should be able to do what you want. You may not have the permissions to create a space. If that is the case you would need to have your system administrator do that for you. If the content you want to keep hidden is just all personal stuff then you could even have the admin give you the ability to create your personal space (which is by default locked down to just you). You will know if you have the ability to create a personal space by clicking on your profile picture. If you see an option that says "Add Personal Space" then you have the ability. If not that is a permissions point your administrator would need to grant to you.


Another option would be to put a page view restriction on the parent page of your branch in the page tree to restrict it down to only you being able to see it. A view restriction on a parent page applies to all the child pages as well. However, that is probably not the best way to do it though. If you want to segregate out content to just yourself it is best to do it in it's own Space.

Good Morning,

I'm getting an education here, turns out that what I created did work, however the other person I was asking to see if he could see that space had the same permissions as me. Worked through this with the Admin' yesterday and was able to figure out quite a bit in a short time. Thank you for all your input Davin, much appreciated.

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