Document Retention - How to do that in Confluence

[Reatha Ek]

Hello!

If we want to avoid running out of bounds with disk space we need to put document and file retention policies.

• Is there a macro to be able to tag files which I just haven't found yet?
• Is it possible to extend the XML code of a page so that it contains the 'Best Before' Date, which can be used to remove expired content automatically?

[Darin - Opus Guard]

@Reatha Ek and @Ken Tobin Following up here in the age of Cloud, while there's not a macro built into Confluence to set retention policies and globally Delete or Purge content by default, many apps have come to the Atlassian Marketplace to help make this easy and save you on storage, clutter, and meet ISO/SOC2 compliance around data retention automation. Also worth noting that while Atlassian has introduced the archive feature, archived content still counts against total storage. Check out Content Retention Manager for Confluence and see if this helps.

[Andrew Frayling]

Hi Bernd,

For expiring content automatically you may find the Confluence Archiving Plugin useful. For more of a manual approach I wrote a user macro that will list all the pages in a Space that haven't been updated for a certain period of time, details on my blog.

I'm not quite sure what you mean by "tag files I just haven't found yet". Is that pages you haven't visited?

Andrew.

[Midori]

Bernd, there is a blog post written on this exact topic: http://www.kikamaca.com/2011/08/managing-content-in-confluence-archiving-and-retention-policies/

This is thorough, well-written and you may also find this extremely valuable.

[Ken Tobin]

This link no longer works.  Please repost the link.  Thanks!