Creating a folder?

How does one create a folder in Confluece?

6 answers

Folders you say? Well, look no further! Confluence makes it easy to leverage this most basic feature of computing that has been in existence since before the assembly language in ONLY 5-7 easy steps!

1. make sure your pages are in the hierarchy you want them:

1a. Navigate into the space you want to act as a file system and select the menu

SpaceMenuButton.PNG1b.

ViewInHiearchyPNG.PNG

1c. Click and drag these into the structure you want:

click-drag-these.PNG

 

 

2.  Use the instructions in the link below to add child-lists to your "Folder" documents so that you can view their child-"contents" with one click:
https://confluence.atlassian.com/doc/children-display-macro-139501.html

...and TA DA, just like that the MIND BENDING power of folders is yours to harness and direct at your most complex tasks thanks to forward-thinking at Confluence!

That's not "folders", it's just one way of using the natural structures within Confluence.  The nature of Confluence data tends to make folders a redundant concept, but you can mimic them if you want.  It's not that useful in Confluence, but it doesn't stop you.

harrumph harrumph harrumph!

"The Nature of Confluence data tends to make folders a redundant concept" 

Could you please expand on that? I would love to know how this post-folder world works and leverage its powers of efficiency.

Folders work for structured classifications like file systems.  Confluence is a wiki, not a file system.  It's not like sharepoint where documents go to die, it's supposed to be a living collaborative space where the structure is more usefully classified by content than location. 

I was wondering what the format was. I've used wiki's before and I didn't even realize that's what this was (Only been using confluence for a week.)

However, as we may think the kool-aid is the best drink we ever tasted and evangelize on anyone who wishes for a sip of water - I'd like to put forth that, in a situation in which someone is specifically asking for water, that giving them a cup is probably the best idea.

Take my case for example, I DO just want some documents to die, but, I would also like them to be in existence, accessible, and within the same silo as my other documentation in case of the worst. I am just a nice guy like that. Hence, the need for a folder every now and then.

Anytime some open source software doesn't do something, the true believers turn that from a bug into a feature.  

Re: 1. make sure your pages are in the hierarchy you want them:

But they're not.  How do I create a new entry in the hierarchy? 

And what is "hierarchy" here?  A hierarchy of "spaces"?

Ah, you create a new space, then click on ... in the upper right, the "move".   Hmm, but I can't seem to move the new space to under my Confluence home page.    I think I'll just use Notepad.

I don't think you've grasped what the software does.

There is a hierarchy, which makes "folders" redundant (at best, a primitive way of thinking).  Go to a page anywhere (let's call it page A), hit "create page", put something in it and save it as Page B.  You now have page B in the hierarchy under Page A.  You can move it within the space in the space's tree under tools, or move it and give it a new page, or even space.

Re:  I don't think you've grasped what the software does.

I've used a lot of software over many years.  In design reviews, when developers blame the users, experienced managers will usually ask if the UI could be made more intuitive.

Re: create new page B under existing page A

Ah, so I need to create a dummy page to hold subpages, because there's no concept of a directory entry.   Got it. 

Correct, because you don't need one.

Most people grasp that intuitively when introduced to Confluence.  It's not a developer blaming the user, it's another user pointing out that you've misunderstood something.

Just create and empty page with no content. Then add child pages to that page.

This works until you have to add two folders somewhere with the same name.

1 vote

You don't create a folder in Confluence because that is not how Confluence works. You create spaces and pages inside spaces. Or did I misunderstand the question?

And you create subpages under pages.

Folders you say? Well, look no further! Confluence makes it easy to leverage this most basic feature of computing that has been in existence since before the assembly language in ONLY 5-7 easy steps!

1. make sure your pages are in the hierarchy you want them:

1a. Navigate into the space you want to act as a file system and select the menu

SpaceMenuButton.PNG1b.

ViewInHiearchyPNG.PNG

1c. Click and drag these into the structure you want:

click-drag-these.PNG

 

 

2.  Use the instructions in the link below to add child-lists to your "Folder" documents so that you can view their child-"contents" with one click:
https://confluence.atlassian.com/doc/children-display-macro-139501.html

...and TA DA, just like that the MIND BENDING power of folders is yours to harness and direct at your most complex tasks thanks to forward-thinking at Confluence!

Perhaps you're referring to create groups for such users. Can you polease clarify about create a folder in Confluence?

Hi Steve -

Are you looking for file management in Confluence?

As @Jobin said, and Bernardo queried further on - Confluence does not have the notion of folders, technically - but here's a few thoughts that might meet your needs.

a) Confluence as you know has pages, and logically, you might want to organize these pages into a hierarchy, similar folder directory. In such case, apply the documentation theme.

b) Physical documents (PDFs, Word Docs, etc.) are often "attachments" to a page. You can use the {attachments} macro to display a set of attachment documents that are attached to a page - in a list for in the page.

==

If you are looking for actual file management, such as found with an external document management system (DMS) like Box, Dropbox, Alfresco, or Google Drive, and accessible from Confluence - here's some ideas.

AppFusions has been deploying "DMS integration plugins" for a couple years that allows you to preview, access, navigate, edit (which is updated remotely in the file systems), download local, and print from the remote DMS system - all from inside of Confluence.

The features are similar between the different flavors:

  • You can embed a file tree, and manuever up and down in that tree, just like you are used to with folders. For example, Departmental file trees.

  • You can embed a file from your external DMS, so instead of being an attachment, it is displayed (embedded) in full in the page in a high-resolution full-featured viewer.

  • You can edit these files (in local Office apps, Zoho, Google Doc editors) directly from Confluence, and upon saving, the files are saved back to the remote systems.

  • You can download local copies, and you can print the documents in the DMS, directly from Confluence.

For more information on these, go here - or to get an eval license - contact us at info@appfusions.com. Also, there's videos of how they work on the products's pages.

Also - what other flavors would you like to see?

Hope this helps.

Ellen

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