Confluence pages and content - aging and archiving/deleting

[Steven Gara]

Hello, there are a series of pages in Confluence that I need to organize but first I need to determine how old and stale the information is versus the most recent.  Then I have to take the old information/links and archive them.  Can anyone let me know:

1) How can you tell the age of a confluence page or it's content? Is there any way to do that easily?

2) Once age has been determined, is there a way to archive and/or delete the page, link or content and how?

[Levente Szabo _Midori_]

@Steven Gara 

The easiest and most effective/error-proof way to do it is automatic. Better Content Archiving is now a de-facto tool for all deployment types of Confluence when it comes to:

• option to use many custom statuses (much more than Confluence has built-in)
• automatic content status classification
• automatic notification to content owners (or other stakeholders)
• automatic archiving/deletion (deletion works even on free Confluence tiers)

For your use case:

1. Set up your content status scheme that contains all the statuses that you want to apply to contents.
2. Refresh your content statuses to determine the status of each content.
3. Set up your automation scheme to automatically delete or achieve the pages.

Learn more about each feature in the documentation > 

or

Browse the library of tutorial videos for each feature>>

(Please note that Better Content Archiving for Confluence is a free/paid, supported app and I'm part of the team developing it.)

[Adrian Hülsmann - B1NARY]

Hi Steven,

Your use case of identifying outdated pages for review and archiving sounds like a perfect fit for Breeze - Content archiving made simple for Confluence Cloud.

It is a full-fledged content lifecycle management solution for Confluence that gives you

• automated content analyses,
• page review and archiving workflows,
• global and space-level overviews about your content statuses,
• page and space ownership,
• reports and notifications,
• bulk archiving and deletion,
• analytics,
• and more to update outdated pages quickly and enhance collaboration.

👉 Feel free to try it or schedule an appointment with me for a personal demo.

Cheers, Adrian from B1NARY (we are the developers of Breeze)

[Cora Egli_bitvoodoo_]

Hi @Steven Gara 

If this is still of interest and using an app is an option for your company, I heartily suggest trying the Content & Usage Report in our app Viewtracker. There are filters to look for unedited content, content without views, among many others.

I wrote about this report and its uses on our blog in detail.

Hope this helps.

Best, Cora (Technical Writer at bitvoodoo, the company behind Viewtracker)

[Kishan Sharma]

Hi @Steven Gara welcome to the community. If you want to search the created date of confluence pages programmatically you can do that via REST API. For bulk archiving refer this article.

[Phillip Gamble]

HI Steven,

If you look under the Title of most pages there will be a Month Date Year tag in the form MMM,DD,YYYY so this give the date the page was Started.

Often there is a clear date on the page stating last updated: Such as this one:

Last updated: Oct 24, 2019 by JoeBlogs

SO that is one way to see how old a page is.

To Archive you need Admin rights that allow this, but generally if it is a page you own, go to the page editor and the three dots on the right side will open a new menu that gives options to Export, Archive, Move, Copy, Delete

I hope this helps :-)