Is it possible to add an expiration date or define a date for a document to be review? For example I create a document but want to make sure this document is review every 3 month. Thank you
I don't have easy access to the marketplace so I have to use home grown solutions as much as possible.
I used the Page properties macro, with a Page Properties ID of exp. (Hide or don't hide depending on whether or not you want to see the expiration date on your page.)
In the body of the macro, I created a 1 row, 2 col table with the left column the header and the heading Expires.
Finally I put the Label exp on each page.
Next create a page and include the Page properties report macro with the Label exp, in the Current space (or wherever) with the Options: Page properties ID exp and Sort by Expires.
This will produce a report showing the page titles (and links to them) and expiration date, with the most recent expiration dates at the top.
It doesn't highlight pages older than a given date but that's pretty easy to manage in your head and this solution is free.
I also wanted to alert page visitors to the fact that the content had expired (or was soon to) so I created a macro based on one by Fermo Siegwart's Date Countdown macro.
Macro Name: pageexiirationtimer
Macro Title: Page Expiration Timer
Description: Counts down the number of days until the page expiration date.
Macro Body Processing: Unrendered
## Macro title: Page Expiration Timer
## Macro has a body: Y (can contain instructions to user in the event the doc is expired.)
## Body processing: optionally display email address for author/editor and instructions.
## Developed by: John Corwith, adapted from Femo Siegward Date Countdown macro
## Date created: 07/12/2016
## This user macro counts down the number of days until the page expiration date.
## @param endDate:title=Page Expiration Date|type=date|required=true|desc=Format: mm/dd/yyyy
## @param displayCountdown:title=Display Countdown Banner|type=boolean|default=true|desc=Permits the countdown banner to be hidden until the expiration date.
## @param contentType:title=Page Content Type|type=string|required=true|desc=Page/Instructions/Wiki/...
## @param notifyText:title=Email Link Text|type=string|required=false|desc=Notify Administrator/Email/Report Expired Page/... (requires Email Address below)
## @param email:title=Email Address|type=string|required=false|desc=DL or email address (requires Email Link Text above)
## declare variables and initialize with current date
#set ( $endDate = $content.currentDate)
#set ( $currentDate = $content.currentDate)
## parse endDate param to milliseconds and set as time of endDate variable
#if($paramdisplayCountdown == "true")
## currentDate is before endDate => calculate days remaining
#set ( $daysRemaining = ($endDate.getTime() - $currentDate.getTime()) / 1000 / 2600 / 24 )
<div class="aui-message success">
<big><big>$paramcontentType expires in $daysRemaining days on $action.dateFormatter.format($endDate).</big></big>
## currentDate is after endDate
<div class="aui-message error">
<big><big>$paramcontentType <strong><font color="red">Expired</font></strong> on $action.dateFormatter.format($endDate).</big></big>
## optional link to email for concerning expired page
<a href="mailto:$paramemail?subject=$renderContext.getPageTitle():$paramcontentType has EXPIRED&body=$action.getGlobalSettings().getBaseUrl()$content.geturlPath()">$paramnotifyTExt</a>
## macro body can optional contain instructions for the user in the event the page has expired
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