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Comala workflow Approving and reviewing and re-approving pages

shazia parhiar Jan 25, 2017

Hi I am using trial of Comalla workflow. There is few different workflows to assign to pages and space. I am unable to apply all to my page. I only can apply "Simple Approval" workflow to my page which has two  states. I am unable to send document for draft, review and approved as it says in the "Editor and staff approval workflow".

I can not see "tools" on my pages I have created on the right hand corner as you mentioned in the Comala Introduction video. Could you help me with that please?

Thanks

Shazia

1 answer

0 votes
Renato Jan 26, 2017

Hi Shazia,

I don't know the reason for this issue but here is how I worked around the problem. 

Go to Administration --> Workflows --> Templates --> Create Workflow

Insert the following markup:

{workflow:name=Editor and staff approval workflow2|key=com.comalatech.sample.approvals.02}
{description}
The Publishing Workflow has four states.
Ready: Edited by Staff. Reviewed: Reviewed by Managers. Published: Approved by Editor-in-Chief & viewable publicly.
You can define the Reviewer and Editor-in-Chief in the Space Admin Workflow Configuration.
{description}
{workflowparameter:Reviewers|description=Reviewers group|type=group}
confluence-users
{workflowparameter}
{workflowparameter:Editor in Chief|description=User able to give final approval|type=user}
@user@
{workflowparameter}
{state:Draft|submit=Ready}
{state}
{state:Ready|approved=Reviewed|rejected=Draft}
{approval:Review|assignable=true|group=@Reviewers@}
{state}
{state:Reviewed|approved=Published|rejected=Ready}
{approval:Editor in Chief|final=true|user=@Editor in Chief@}
{state}
{state:Published|final=true|rejected=Reviewed|updated=Ready|hideselection=true}
{state}
{trigger:pageapproved|approval=Review}
{send-email:user=@Editor in Chief@|subject=Page ready for final approval}
The page @page@ has been approved by [~@user@] and is waiting for your final approval.
{pageactivity}
{send-email}
{trigger}
{workflow}

As you can see, it's called "editor and staff approval workflow2" (Same workflow markup though, just renamed)

Now try to apply this newly created workflow to your sites and pages. I faced the same problem as you and this worked just fine for me. Also, you can now delete the original "editor and staff approval workflow" since you just 'reproduced' it. 

Also, I'd check the individual space settings and make sure that the "simple approval workflow" is not applied to your whole space. (Space menu --> space summary --> workflows)

Hope this answers your question and it works out for you. 

-Renato

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