Check the last time a space was modified?

[Victor Prasad]

Hello,

We have way too many abandoned spaces.  Is there any way I can see which spaces have not been modified in a year?

We do have ScriptRunner installed.  It has an option for all last modied pages.  Anyway to do this for a space?

Thanks,

Mr. V

[AhmadDanial]

Hello, Victor.

The easiest way to determine the last modified date for spaces is to query it from the database itself. For example:

SELECT spacename, spacekey, lastmoddate FROM spaces;

There might be better ways of obtaining these kind of information as well through third-party add-on, for example Reporting for Confluence.

[Victor Prasad]

Thank you VERY much.

I filtered it further using the SPACETYPE (global vs personal)

Trying to get people to clean up their spaces...herding cats.

[AhmadDanial]

Hi, Victor.

You are most welcome. Thanks for sharing your solution as well. Ultimately, you used the following SQL query to pull the information from the database:

SELECT spacename, spacekey, spacetype, lastmoddate FROM spaces;

I can only imagine when the instance gets bigger and unmanageable. So, it's good to perform some housekeeping to keep it at its optimum level.

[Victor Prasad]

Hi Ahmad,

Have any strategies for keeping those abandoned sites to a minimum?

Besides begging?

Thanks,

V

[AhmadDanial]

Hello, Victor.

If the space is really not needed anymore, it will be best to reach out to the owners and ask them to properly delete them. You can bulk delete spaces but a third-party addon is needed - Is it possible to bulk delete Spaces in Confluence.

If there might come a time when the space and its contents needs to be reviewed again, you can consider archiving the space and it won't appear in the instance unless searched.

If the space could still be useful, keep it and ask the owners to update it with the necessary content (pages / blog post / meeting notes).

[Victor Prasad]

The issue here is most space owners just leave their spaces or leave the organization and we have all these orphaned spaces.

I have found a problem with the script.  While it returns a data (last modified) it is not what appears on the page.

For example the script is showing a date of 2010-04-12 but when I go to the space homepage it shows 2018-08-23...this year last modified by...

So what exactly is this date showing me?  A page?  Which page?

Any ideas?

Thanks for your ongoing support!

[AhmadDanial]

Hello, Victor.

My sincere apologies as I was looking at the wrong information. I double checked on my end and verified that the table that we should also be looking at is actually the content table as well.

SELECT spaces.spacename, MAX(content.lastmoddate) FROM content, spaces WHERE content.spaceid = spaces.spaceid GROUP BY spaces.spacename; 

Please try running the query above which should identify the last date on which content was modified in each space within a single Confluence instance. Let me know how it goes on your end.

[Victor Prasad]

no need to apologize - you are helping me!!!!!

I am using this:

SELECT SPACES.SPACENAME, MAX(CONTENT.LASTMODDATE)
FROM CONTENT, SPACES
WHERE CONTENT.SPACEID = SPACES.SPACEID AND SPACES.SPACETYPE like 'global'
GROUP BY SPACES.SPACENAME;

and I see results - need to go validate a few - but I think we are good!

[AhmadDanial]

Hi, Victor.

You are always welcome. Good catch on the additional parameters in the SQL query:

AND SPACES.SPACETYPE like 'global'

Always happy to help!

[kiranmai_genkolla]

Can i get the details of Space Lead ?