Branches in Confluence Automation

[Stephanie Ong]

In Confluence Automation, there exists a template titled "Archive inactive pages when scheduled." Within the "Branch rule / for each inactive page" section, it performs actions and conditions on pages deemed inactive. Could you clarify what is meant by "inactive"? Does it refer to pages that are not edited or not viewed?
Branches in Confluence automation | Cloud automation Cloud | Atlassian Support

[Avinoam · Accepted solution]

Hope these links help!

• https://support.atlassian.com/cloud-automation/docs/branches-in-confluence-automation/#For-each-inactive-page
• https://support.atlassian.com/cloud-automation/docs/smart-values-in-confluence-automation/#Inactive-pages
• https://community.atlassian.com/t5/Confluence-articles/Now-Available-Define-Stale-Pages-Based-on-Last-Viewed-Activity/ba-p/2574827#M6958

[Barbara Szczesniak · Accepted solution]

@Stephanie Ong In the page on Managing your Content Tree (https://support.atlassian.com/confluence-cloud/docs/manage-your-content-tree/), it says:

“Inactive” is content that hasn’t been viewed, updated, or commented on.

For the procedure being described, you also set a timeframe.

I didn't watch the video related to the Automation Template you mention, but it might indicate that inactive means the same thing there.

[Stephanie Ong]

Thank you very much for your response. This is very helpful.

[Aron Gombas _Midori_]

If you are interested in alternatives, the Better Content Archiving app also provides status tracking and automation capabilities.

With this app, you can fully customize statuses and even invent your own ones! You can create an "Inactive" status with any of these conditions:

1. not updated for N days
2. not viewed for M days
3. not updated for N days and not viewed for M days (logical AND!)
4. not updated for N days or not viewed for M days (logical OR!)
5. not updated for N days or not viewed for M days and label != "notracking" (using a label you can mark a page non-tracked!)
6. ... you can test for a specific expiration date per page
7. ... you can test for a specific expiration date per an ancestor (inherited expiration date)

...and millions of other custom conditions written in CQL!

For example, here is a space that uses a status scheme which includes a status "Expired". This status only tests for the last update of the page, for the sake of simplicity:

You can try it free!

(Dislc. it is a paid and supported app developed by our team. Free for 10 users!)

[Adrian Hülsmann - B1NARY]

You can identify inactive and outdated pages using Confluence automation. However, the options are limited in terms of professional content lifecycle management.

For instance, you may want to have dedicated views for pages to review or archive based on the content status. And for sure, you want to have analytics and reports on your review process and overall content quality.

For this reason, we developed the Confluence plugin Breeze.

It features:

• automated content analyses,
• page review and archiving workflows,
• page and space ownership,
• reports and notifications,
• bulk archiving and deletion,
• analytics,
• data export for all your content, ownership, and status information
• and more to update outdated pages quickly and enhance collaboration.

Altogether, it is far beyond the scope of Confluence automation and automatically identifies outdated pages and implements review and archiving workflows for keeping your pages up-to-date.

👉 Give it a try, or feel free to schedule an appointment with me for a personal demo.

Cheers and all the best, Adrian from B1NARY