Best practice for managing spaces


I work at a small company looking to implement Confluence.

We have 5 teams and a dozen or so concurrent projects with resources being drawn from the teams, like a matrix organization. It seems to me that creating a space for each team and each project will grow unmanageable quick.

Is there a best practice for determining when to create a space and when to create subpages? And subpages with read/write acces with members of other teams?

I realize each employee can filter and bookmark spaces on their dashboard, but there should be some governing system for creating spaces.

Best Regards,


2 answers

Thank you :)

The links give some insight, but I still feel like there should be some more comprehensive material available. There is no lack of how-to manuals, but fewer guides in choosing the right setup for your organisation.



Have you found an answer? I am today where you were when posting this question. I am looking for best comprehensive solution to manage teams and projects

Hi, I'm afraid not. We ended up with an ever evolving tangle of spaces and pages. Last week we went thru everything and ended up with at space for each team. The organisation around teams makes sense for us as Confluence is mainly used for knowledge sharing, rather than documenting projects. Hope you find a solution!

So, you don't manage the product documentation in confluence? You don't use it for meeting summaries, collecting requirements and etc?

I am thinking of labels and categories, along with viewing most updated pages, or visited pages - placing that kind of info on a main page.  Trying to make it dynamic.  Few people like to update pages...

Hi All,

I think our solution (Space hierarchy & Breadcrumbs) can help you in organizing spaces. A space per team or per product can be created and this space could be made parent space for all related spaces. By doing this a central location gets created from where all related spaces can be navigated. For all spaces a breadcrumb at top of page is always displayed which makes switching between spaces quite easy. You can check detailed overview of plugin at 

Hope this helps.

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