It's not the same without you

Join the community to find out what other Atlassian users are discussing, debating and creating.

Atlassian Community Hero Image Collage

Allowing Users to Check Out/In Equipment

I am a complete newbie to creating things in Confluence/Jira.

I have been assigned a project to track the inventory in our equipment closet with a check in/out system.

I am thinking of a Check Out/In page that is linked to a table with the inventory numbers. 

Checking in would add 1 to an item's amount, and checkout out would subtract 1 from an item's amount.

What would be the best way to go about this task?

Thanks for your help in advance!

2 answers

Hey there,

To me, this looks like a typical asset management use case for Jira. Are you tied to a Confluence page or can you also set this up in Jira and just display the items and inventory amount from the Jira issues on a Confluence page.

Very high-level description of a possible solution: Depending on your requirements, your closet and/or inventory would be assets tracked as Jira issues. They include a custom field where you track the available amount/numbers. Check-in/check-out would be workflow transitions that change the amount.

To make this easier and prettier, you can try out an asset management add-on from the Atlassian Marketplace for free, e.g. one of our apps: STAGIL Assets 

Hope this helps,
Daniel
STAGIL 

Hi Daniel,

Thanks for such a quick answer!

I don't think I have to be tied to a Confluence page.

Is there a tutorial for displaying the items and inventory amounts from the Jira issues on a Confluence page?

Najee

Hi Najee,

It depends on what exactly you would like to see on your page. You could use the native Confluence "Jira Issues Macro" to display Jira issues on a Confluence page. Here is the documentation for that: https://confluence.atlassian.com/doc/jira-issues-macro-139380.html

If this does not suffice, you can search for other Confluence macros that have more configuration options in the Atlassian Marketplace, e.g.: https://marketplace.atlassian.com/search?product=confluence&query=jira%20issues

Best,
Daniel

1 vote
Davin_Studer Community Leader Oct 21, 2019

We track our assets in Jira. Each asset is its own Jira issue. If people are checking out assets you could have a workflow transition that changes the status to checked-out or checked-in. From there it would be pretty easy to create a JQL query to show how many of asset type X are checked-in / checked-out. You could also set to a transition screen to require you to put in the person it is checked out to when it is transitioned to checked-out.

Suggest an answer

Log in or Sign up to answer
TAGS
Community showcase
Posted in Confluence

What project did you transition or start on Confluence with the shift to remote work?

It’s been great to hear from fellow users over the last few weeks about the best tips and fun moments you’ve had working on Confluence since the transition to working remote. I’d love to keep the c...

227 views 3 8
Join discussion

Community Events

Connect with like-minded Atlassian users at free events near you!

Find an event

Connect with like-minded Atlassian users at free events near you!

Unfortunately there are no Community Events near you at the moment.

Host an event

You're one step closer to meeting fellow Atlassian users at your local event. Learn more about Community Events

Events near you