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Allowing Users to Check Out/In Equipment

I am a complete newbie to creating things in Confluence/Jira.

I have been assigned a project to track the inventory in our equipment closet with a check in/out system.

I am thinking of a Check Out/In page that is linked to a table with the inventory numbers. 

Checking in would add 1 to an item's amount, and checkout out would subtract 1 from an item's amount.

What would be the best way to go about this task?

Thanks for your help in advance!

2 answers

Hey there,

To me, this looks like a typical asset management use case for Jira. Are you tied to a Confluence page or can you also set this up in Jira and just display the items and inventory amount from the Jira issues on a Confluence page.

Very high-level description of a possible solution: Depending on your requirements, your closet and/or inventory would be assets tracked as Jira issues. They include a custom field where you track the available amount/numbers. Check-in/check-out would be workflow transitions that change the amount.

To make this easier and prettier, you can try out an asset management add-on from the Atlassian Marketplace for free, e.g. one of our apps: STAGIL Assets 

Hope this helps,

Hi Daniel,

Thanks for such a quick answer!

I don't think I have to be tied to a Confluence page.

Is there a tutorial for displaying the items and inventory amounts from the Jira issues on a Confluence page?


Hi Najee,

It depends on what exactly you would like to see on your page. You could use the native Confluence "Jira Issues Macro" to display Jira issues on a Confluence page. Here is the documentation for that:

If this does not suffice, you can search for other Confluence macros that have more configuration options in the Atlassian Marketplace, e.g.:


1 vote
Davin Studer Community Leader Oct 21, 2019

We track our assets in Jira. Each asset is its own Jira issue. If people are checking out assets you could have a workflow transition that changes the status to checked-out or checked-in. From there it would be pretty easy to create a JQL query to show how many of asset type X are checked-in / checked-out. You could also set to a transition screen to require you to put in the person it is checked out to when it is transitioned to checked-out.

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