Add Pages Status to Page Properties Report

[Josefina Johansson]

I have added Page Properties to several pages and have summarized this information into a Page Properties Report. My question is if I can add the Page Status to the Report? I would like to get a good overview of the status of all those pages.

[Max Foerster - K15t · Accepted solution]

Hey @Josefina Johansson, welcome to the Atlassian Community! 👋 

Unfortunately, the new content status feature still misses one or two essential things as they are not yet supported by the page property report and the Confluence search. So it's challenging to get a quick overview of the statuses or utilize them anywhere apart from the actual page you're on. A community user already created two product suggestions you should consider voting for and watching them. 👇🏽

• CONFCLOUD-74397 - Add option to show page status in various macros
• CONFCLOUD-74398 - Include page status in the Confluence search

But I can provide you with a workaround. 😄 Since there is currently no way to solve your use cases natively in Confluence, I suggest a workaround with our app Orderly Databases for Confluence. To my knowledge, it's the only app that facilitates the content status at the moment and I admit that as a team we are a little proud of it! 😄 

As you're using page properties already it might be very interesting to take your existing approach to the next level when it comes to structuring and organizing that information.

In Orderly, the data exists not only on the page and in an isolated table, but in a space in a database. So you don't have only the static table on a page and pull the information into a read-only report like the page property report.

The information can be displayed and edited from everywhere. This also applies to the page status, which you can easily edit from anywhere without having to open and edit the page. 👍🏽

I won't bother you with how to set it up (we have a Get started for that or simply ask me!), but after creating your database and adding the fields and data that are important to you, it might look something like this:

• You have all pages listed with additional data of your choice in a table (user mentions, select lists, dates...)
• You see all page statuses of each linked page and can edit them inline as well from anywhere without information being out of sync.

Wow, okay. That was a long post... 😅 Sorry for that but I didn't want to leave you with just like "No, that's not possible". If you have any questions, please let me know, and have a great day!

Best, Max

[Josefina Johansson]

Thanks, I thought this was the case, but wanted to be sure. I'll look into the proposals.

[Stephen Ellwood]

I am interested in the orderly databases app but the link did not work for me, neither did searching for Orderly or Databases?  Happy to take a look if you provide the correct link!

[Adrian Hülsmann - B1NARY]

@Stephen EllwoodOrderly was acquired by Atlassian and will be integrated into Confluence soon.

[Anastasia Bek _Stiltsoft_]

Hi @Josefina Johansson 

Our team also loves to build on the strengths of Page Properties Report! Just to let you know, our team of Handy Macros for Confluence app has Handy Page Status Report to compliment our Handy Page Status as a few examples of macros which comes in our app's bundle. 

 

While Handy Page Status comes in Handy to:

• Indicate the Confluence documentation status.
• Create status options that work best for your company process
• Reuse these status sets across pages for status consistency
• Make updates in one click from the page view mode

Its data can be organized in the separate report based on:

• Confluence spaces where the status is set
• Handy Page Status sets
• Handy Page Status options
• Confluence users who set the status
• Handy Page Status dates

Feel free to check out Handy Macros for Confluence on the Atlassian Marketplace to see if this app can be a good fit for your use cases. 

Cheers,

Anastasia

[Aron Gombas _Midori_]

(updated on 21 Apr 2023)

We have been working on a smarter version of the content status concept for a while. Our content statuses:

• are customizable
• can be assigned automatically or manually
• can trigger scheduled notifications
• can trigger long-running automations (like archiving for 1000s of pages)
• can be used in reports (tables, content lists, macros, and even charts and pivot tables in the future)

This is how the initial view of a site-scope report looks, for example:

And this is how the content status is displayed above pages and blog posts with every sort of meta info that helps understanding the true state of that content:

The app is available for a free trial from Atlassian Marketplace.

Free trial

[Adrian Hülsmann - B1NARY]

By now, the native content status is rather limited.

If your use case of the content status is for identifying outdated pages to review or archive, you might check out Breeze - Content archiving made simple for Confluence Cloud.

It is a full-fledged content lifecycle management solution for Confluence that gives you

• automated content analyses,
• review and archiving workflows,
• global and space-level overviews about your content statuses,
• page and space ownership,
• reports and notifications,
• bulk archiving and deletion,
• analytics,
• and more to eliminate outdated pages quickly and clean Confluence for better collaboration.

👉 Feel free to give it a try or schedule an appointment with me for a personal demo.

Cheers, Adrian from B1NARY (the developers of Breeze)