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Is anyone utilising Confluence as a document management tool? Edited

Has anyone implemented confluence and utilising it as a document management solution.

How did you go about setting it up and do you still use it for this purpose? What challenges did you face while setting it up?

Is it a good tool to utilise for document management or do you have any other suggestions? 

4 comments

Hi @Roan O'connor,

Confluence is a really good tool for document management.

Being said that, your experience migrating to Confluence is going to be different depending on your current tool to manage documents (IBM Connections, SharePoint, Jive, Google docs,...). Here a comparison among three different alternatives. What's your context and minimum requirements? 

I'd recommend these quick readings

https://confluence.atlassian.com/confeval/confluence-evaluator-resources/confluence-document-management-system

https://confluence.atlassian.com/confeval/confluence-evaluator-resources/confluence-business-case

 

In addition, I'd add that if you are also using Jira, the integration is just the best in the market 

https://confluence.atlassian.com/confeval/confluence-evaluator-resources/confluence-managing-documents-with-confluence-and-jira-together

And if there's a feature that Confluence doesn't have, I'm confident you'll find it in a third-party app through the marketplace

https://marketplace.atlassian.com/

 

Regards,

Gorka

Used confluence in different situations for document management. I found out that a tool is one thing, but to make sure its properly used you need to help people using it, consistently and actively. 

Like Alan Cohen likes this

Hi @Roan O'connor,

As Gorka said, Confluence is a nice tool for collaborative document management.

I actually work for K15t Software, a vendor of Confluence add-ons. One of the major challenges we've seen people facing when using Confluence for managing documents is that there are some difficulties when managing multi-page documents.

The main difficulty is that there's no way to version and track groups of pages as single units of content – this is only possible on a page level. This is problematic because more often than not, structuring documents across multiple pages is the natural way to go.

We actually made a solution to make this possible – it's called Scroll Documents. You can find out more info at https://marketplace.atlassian.com/plugins/k15t-scroll-document-versions-for-confluence/cloud/overview , and if you have any questions I'll be happy to answer them.

Cheers, Tom.

Like Shannon Meehan -K15t- likes this

Thanks for the feedback and information, appreciate it. 

Hi Roan,

please take a look at Smart Attachments for Confluence. It provides all the essential tools for document management in Confluence and neatly integrates with the native functionality.

If you have any questions, feel free to drop an email at vrutkevich@stiltsoft.com.

Thanks.

 

Sincerely, Vadim

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