Come for the products,
stay for the community

The Atlassian Community can help you and your team get more value out of Atlassian products and practices.

Atlassian Community about banner
Community Members
Community Events
Community Groups

Confluence file download approval mechanism

Does Confluence have the ability to allow an approval mechanism to users downloading file?


Example, user hits a request to download button or something and then a administrator is notified via e-mail to go and review the request and approve/reject.

1 comment

@Matthew Mallard- no there is no such thing.

As a workaround you can create a page where you upload the document and restrict it to yourself. Put that link to a more accessible page and when someone wants to access the page/download it will notify you to approve their request.

I just tried testing that out with a peer and they simply got a permission error when attempting to access the link. No e-mail was sent to me, the owner of the locked down page. Is there additional configuration needed on the locked down page?

Correct - we secure to the page level, not the document level.  

Understood. But is there functionality that can be used to send an e-mail to the owner of the page, when unprivileged user attempts to access it like what @Mihai Schwarzdescribes above?

@Matthew Mallardin the newer Confluence versions if you provide a user the link to a page that doesn't have access, it will send in an email to the owner of the page and the space administrator.

I understand @Mihai Schwarz's suggestion by creating a restricted sub page that parses out the files however I am unaware of the "approval request" notification.

Restricted users will see a message that says "page doesn't exist or you don't have permissions". 

  • No emails are generated to the page creator

~Confluence Server 6.6.1

Ahh ok. I'm working on upgrading our Confluence instance now actually so I'll look forward to that in the new version. I've been stuck with the task of upgrading from 5.8.5 to the latest and greatest. It's going to be quite a journey haha.


Thanks for the insight everyone.

Like Mihai Schwarz likes this


Log in or Sign up to comment

Atlassian Community Events