You're on your way to the next level! Join the Kudos program to earn points and save your progress.
Level 1: Seed
25 / 150 points
1 badge earned
Challenges come and go, but your rewards stay with you. Do more to earn more!
What goes around comes around! Share the love by gifting kudos to your peers.
Keep earning points to reach the top of the leaderboard. It resets every quarter so you always have a chance!
Join now to unlock these features and more
Download the PDF version of Play instructions here or follow the instructions below⤵️
Give it a try then tell us about your experience or share tips, tricks, or takeaways from completing the Play by choosing one of these options:
💬 Comment on this article,
✍️ start a Community discussion to recap your experience (link it in the comments 👇),
🤳 or record a reply to this Vouch prompt!
|Video conferencing with screen sharing||
|Trello template ↗️|
|Digital collaboration tool (see templates)||Whiteboard, or large sheet of paper|
Stickers for voting
For remote teams, utilize a Trello board (follow these instructions↗️ to copy the Play template board linked here↗️). For in-person teams, provide team members with sticky notes and prepare a large sheet of paper or a whiteboard.
Appoint one person to document outcomes and action.
Set the ground rules for the meeting:
Restate the purpose of the play: to decide which pages on your team space should be removed, archived, or exported in order to de-clutter it.
To truly clean your team space, it’s important to have some regular maintenance to purge the pages that are outdated or no longer relevant. Set the stage by defining “clutter” - what does this mean to your team and how does it impact your team’s Confluence usage?
For example, “Clutter is outdated or irrelevant content that makes our page tree difficult to navigate and prevents us from accessing relevant knowledge/information.”
Give everyone 10-20 minutes to respond to these prompts:
When time is up, take 5 minutes to have everyone share the responses they contributed to expand on or clarify their thinking. Consolidate any duplicative responses.
Set a 5-minute timer and have everyone vote on the 5 items that they perceive to be most detrimental to making your Confluence space neat and clean. Cast your votes with stickie notes in-person or use the Voting Power-Up to endorse Trello cards.
Once everyone has voted, arrange responses (stickies or Trello cards) from most impactful to least impactful in order of upvotes each response received (more upvotes = more impactful). Identify the 5 most impactful items.
As a team, spend 10 minutes brainstorming solutions to each of the highest impact items, noting the feasibility of implementing each of the proposed solutions, such as:
Have a facilitator moderate how long is spent discussing each item.
Set a timer for 3-5 minutes and have everyone vote on 3 items that they would like to prioritize for housekeeping.
Tally votes to determine which issues your team will prioritize implementing solutions for.
Now that your team’s priorities are set, discuss and document next steps in a Confluence page.
Connect with the group a few days after the final deadline and make sure nothing is outstanding. Gather input as to whether the clean up created a more usable Confluence team space. If more clean up is suggested, consider running this Play again and commit to doing it annually, bi-annually, or as the team make-up or responsibilities change.