The beginner's guide to Confluence Cloud space management

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Are you having trouble managing your Confluence spaces?

If your spaces aren't properly maintained, users will find it difficult to find the information they need. That's where this guide comes in. Whether you need to rename a space or archive one that's no longer in use, we've covered everything you need to know below.

How to create a Confluence space

💡If you want to create a space for multiple people to use, you’ll need to have the right Confluence permissions.

Create a blank Confluence space

1. In the Confluence navigation bar at the top of the page, click on "Spaces" and then choose "Create a space."

2. Select "Blank", followed by "Next".

3. Give your new space a title, and set your preferred permission options (e.g., making the space visible to only yourself).

4. To complete the process, click "Create space".

Create a space from a template

From documentation to a knowledge base space, Confluence templates can get you set up quicker.

1. Click "Spaces" in the Confluence navigation bar, then select "Create a space".

2. Choose a template from the available options and click "Next".

3. Enter a space name, set permissions, and click "Create space" to finish.

How to change your space name or description

If you need to update the name of your space, simply follow these steps:

1. Go to the relevant space.

2. In the left-hand menu, click on "Space settings".

                                   

3. Under the "Manage Space" card, choose "Space details".

             

4. Click "Edit space details".

5. Update the space name or description, then click "Save".

How to change your Confluence space icon

To update the icon for your Confluence space, follow steps 1-3 for changing your space name (see above).

Next to “Space Logo”, you’ll see the current icon. Click “Edit”.

                               

You can now either upload an image file or select an icon from the gallery. Remember to click Save!

Can you change a Confluence space key?

Unfortunately, you can’t change a space key once a space has been created.

Instead, you’ll need to create a new space with your preferred space key and then transfer your existing Confluence pages to this new space.

How to archive a Confluence space

If you’re finished with a Confluence space (for now) but prefer not to delete it, you can easily archive it to maintain a tidy Confluence instance.

1. Navigate to the space you wish to archive.

2. In the left-hand sidebar, select “Space settings”.

3. On the “Manage space” card, click “Archive space”.

             

4. Click “Archive space”, then confirm by clicking “Archive”.

How to delete a Confluence space

1. Go to the space you wish to delete.

2. In the left-hand sidebar, select “Space settings”.

3. Click “Send space to trash” on the “Manage space” card.

             

4. Click the “Send this space to trash” button to confirm your choice and delete the space.

How to export a space

1. Navigate to the space you wish to export.

2. From the left-hand sidebar, select “Space settings”.

3. Click "Export space” on the “Manage space” card.

         

4. Choose the format for exporting the space, then click “Next”.

5. Decide between a normal/full export or a custom export.

6. Click “Export” to complete the process.

Want to manage your Confluence spaces more efficiently? 

Panorama for Confluence, our new Kolekti app, gives you all the tools to make space management quicker and less tedious.

Panorama provides:

• A centralised control panel: Get a complete overview of your spaces and content in one location, letting you access detailed information like labels, page owners, permissions, and last edited timestamps at a glance.


• Bulk update capabilities: Easily make changes to multiple pages at once. Update labels, adjust permissions, or reassign page ownership from one place, reducing repetitive tasks and saving you valuable time.


• App consolidation: Panorama consolidates multiple apps into one, reducing complexity, cost, and security risks and improving team productivity.

Interested? Try Panorama free today

What’s your advice for keeping Confluence spaces organised? Let us know in the comments! 👇

[Max Well]

Great Post