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By popular demand, @Sam Ugulava hosted an AMA about the Findable Drafts feature. The recording is here for you to view:
Today, drafts are hard to find. When a draft is started in Confluence, many creators are unsure if drafts even get saved and new users are fuzzy on what’s available for drafting. Admins often get called in to find lost drafts, showing that they are hidden under Recents in the global navigation.
We see a lot of creators avoid our draft state by publishing right away, while suffering the unintended consequences such as notifying everyone in the space.
We’ve made drafts easy to find in all of the places you do your work. As creators and collaborators, you will see drafts under Recents in the global navigation as well as in the page tree, blog tree, page cards, Home, and across all spaces.
Drafts in Page Tree
If you want to pause work on a draft, you can close it and come back to it in the page tree.
Drafts in Blog Tree
You can see blog drafts in the context of the blog tree.
See drafts on page cards
Drafts are indexed and visible on page cards, including its filters.
See drafts in Home
Drafts show up in the “Pick up where you left off” section of Home, as well as under Recents and the Drafts tab.
See drafts from all spaces
If you were used to going to the Recent menu to find your drafts, you can still go there to find your drafts across all the spaces.
Who can see my drafts?
Only you! No one can find or view your drafts unless you take specific actions to collaborate with them.
Here’s how it works:
If you create a draft, only you will be able to find and edit the draft you created.
If you explicitly share a draft (invite via notification) AND the collaborator clicks on the link to open it in the editor, the collaborator will be able to find and view your draft.
If you implicitly share a draft with others (via share the link or browser URL) AND the collaborator clicks on the link to open it in the editor, the collaborator will be able to find and view your draft.
If you add a collaborator as an editor to a restricted draft (via perms), the collaborator will not be able to find and view your draft.
Why do I have so many abandoned drafts in my page tree?
Before rollout, we took significant steps to help declutter blank drafts in the page tree (and everywhere else) while being extremely cautious to not cause any data loss. While that helped, it still left a large number of “abandoned” drafts.
Abandoned drafts technically have content (usually a title or a few sentences) and generally are more than a week old. In this case, we decided to err on the side of caution and did not remove these drafts because the risk of data loss was too high. Instead, we made it easier for creators to delete unwanted drafts.
Here’s how you can delete your unwanted drafts:
Option 1: Quick action in the page tree.
Option 2: Open the draft in the editor and select “delete unpublished page” from the overflow menu.
After you delete the draft, you will either remain or be taken back to the space overview.
Have questions on Findable Drafts? Please drop your questions or feedback in the comments below, and @Sam Ugulava and @Matt Reiner _K15t_ will address them live during our AMA. They'll also take a few questions live from the audience. The AMA will be recorded for those unable to attend live.
Findable Drafts is currently rolling out so if you don’t have it today, you will soon.