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🍺💰Vacation preparation and expenses Apptoberfest 2023. Manage your Cost and Time reports

🍻 💸 Welcome to Apptoberfest expense managment!

Vacations, the perfect escape from the daily grind. But let's be honest, vacations come with expenses - transportation, hotels, food, event tickets, and, of course, a few cold ones.

Enjoy our Demo

Fortunately, there's a way to manage all these expenses seamlessly, even before your trip begins. Welcome to the Expenses tab within Cost Tracker.

When it comes to expenses, there are two primary types: one-time and recurring.

One-Time Expenses

One-time expenses are registered in the system for specific dates. They won't repeat automatically. For instance, if you're planning your annual vacation, you can set up these expenses to recur each year, saving you from manually adding your team building budget repeatedly. Additionally, you can assign expenses to individual owners to ensure the right person is associated with each cost.

Now, let's break down those vacation expenses:

  • Travel Expenses
  • Accommodation Expenses
  • Event Tickets
  • Food and Drinks

But here's a crucial point to remember during your vacation: the right to close all tasks and complete all reports. This is where time and cost reports become your best friends, saving you from the hassle of manual calculations.

Imagine this scenario: You're sipping on a beer at a festival, and suddenly, an angry message from a stakeholder pops up. They want to know the cost of their project, and you're supposed to open multiple work logs, factor in direct and indirect expenses, and do all of this after a few beers. Sounds impossible, right?

Well, it doesn't have to be. Let's generate a cost report for stakeholder reporting purposes. Just click on "Generate Report" to initiate the settings dialog.

  1. Click on 'Generate Report' to start the setup dialogue.
  2. Add filters based on your preferences.
  3. The core settings include:
    • Filter: Select the issues' scope to acquire the work log.
    • Default hourly rate: For users without a specified rate or when the effective date doesn't cover all work logs, it's advisable to add an average rate that the system can use for cost calculation.
    • Report start/end date: These dates determine the period for work logs based on the selected scope (Filter). They also fetch the list of Direct expenses from previously recorded data.
  4. Additionally, you can track project revenue and generate invoices alongside the cost report using the Revenue Tracking feature.

But, here's the best part - even if you forget about it amidst all the vacation fun, generating these reports takes mere seconds and can be done at any time. Plus, the issue widget will provide you with the issue cost directly within each issue.

Thank you for joining us at Apptoberfest. 

Ready to get started? 

Try Cost Tracker for Jira Cloud for free and experience the difference!



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