Scheduled share for Confluence Cloud

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Confluence notifications only make sense if they contain relevant information for the recipient and if delivered at the right or expected time. There are all kinds of reminders and digest emails in Confluence, but the best is when you can schedule sharing pages with the right people.

Automatic notifications in Better Content Archiving allow you to schedule sharing Confluence pages via notification emails. Among other content automations, you can:

• schedule the share time and frequency
• use CQL to specify what pages to share (any page or blog)
• select an email template to use
• set who to share the pages with

Share a Confluence page at a specific future time

Automatic, scheduled notification emails are organized into schemes in Better Content Archiving. You can set a schedule for each notification email and apply the scheme to one or more spaces.

Steps to schedule Confluence page sharing:

1. Create a new notification scheme with a descriptive name.
2. Add a new notification email.
3. Set the schedule of the notification email.
4. Specify the page or pages you want to share.
5. Select the email template to use.
6. Choose who you want to share the Confluence page with.
7. Done! Your page will be shared via email with your teammates!
   Click here to start scheduling your notification emails in your Confluence!

Watch a video on how to schedule a notification email for Confluence page sharing >>

Get started with Confluence content lifecycle management

Better Content Archiving for Confluence is a versatile toolkit designed to cover all aspects of Confluence content lifecycle management. From automatic page statuses and archiving to tailored notifications, this app offers a range of features that can transform how you handle your content.

One of the standout features of the Better Content Archiving app is its automated notification system. What sets it is the level of customization it offers in this regard. You're not confined to generic notifications – you have the power to define exactly what events trigger notifications and what pages to include using CQL (Confluence Query Language). This level of granularity ensures that notifications are relevant, targeted, and meaningful.

You can create notifications around lifecycle events like:

• automatically notify page owners of expired pages
• send a custom email if a page hasn't been viewed for 200 days
• set a recurring reminder to update processes

Or use it independently from lifecycle events and

• schedule emails with a list of Confluence pages that has a customer's name in the title
• get a periodic email with contents without an owner
• email a list of pages created by a certain user
• browse more CQL examples to get more ideas!

Start a free trial of Better Content Archiving and get creative with Confluence page sharing in notification emails!