💡 Jira Status Change Data: The easiest way to display and extract

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One essential aspect of project management is tracking the status changes of Jira tasks. While Jira offers limited capabilities, there are lots of add-ons at the Atlassian Marketplace, which gives more abilities. In this article, we will explore why the Jira status change data is essential and how the Time in Status add-on can streamline the process of displaying and extracting status change data in Jira.

Why is the Jira status change data necessary?

📋 Project Progress Tracking: By analyzing the history of the Jira status changes, project managers can monitor the issue transitions through different statuses of the workflow. This information helps to understand how efficiently team members complete their work and identify any bottlenecks or delays in the project. In this case, Time in Status for is the most essential - we will talk about it further. 

📈 Performance Evaluation: Tracking status changes allows teams to evaluate their performance and productivity. By analyzing the Jira time spent in each status, teams can identify areas where they struggle. 

📊 Reporting and Communication: Status change data is valuable for the Jira time reporting purposes. Project stakeholders, team members, and customers often require updates on the progress of tasks and projects. By using the status change data, project managers can generate Jira time reports, charts, and dashboards that visually represent the project's evolution. These reports facilitate effective communication and provide a clear understanding of the project's current status.

How does Jira track the status changes? 

Jira keeps a record of all the changes made to an issue, including the status changes with the help of the additional add-ons . To enable tracking the Jira status changes, ensure that the "History" field is added to the issue screen and that the "Status" field is configured to be included in the issue history. This configuration allows Jira to capture and store the necessary data for status change analysis.

Using Jira Query Language (JQL)

Jira Query Language (JQL) is a powerful tool for searching and filtering issues in Jira. To extract status changed data, you can leverage JQL to create custom queries. For example, to find all issues that transitioned from "Open" to "In Progress" within a specific time frame, you can use the following JQL query:

status changed from "Open" to "In Progress" during ("YYYY-MM-DD", "YYYY-MM-DD")

Replace "YYYY-MM-DD" with the desired start and end dates for your analysis.

Why is Time in Status for Jira Cloud a better decision?

The Time in Status add-on is a feature-rich extension for Jira that enhances the platform's native Jira time in status tracking functionality. It offers a user-friendly interface and comprehensive options to display and extract status change data, making it easier for teams to analyze project progress and gain valuable insights.

Key Features and Benefits of Time in Status for Jira Cloud

• With the real-time tracking, you can capture Jira status changes as they happen, ensuring that the extracted data is up to date. The  Status Entrance Date report provides the exact date, assignee, etc when the issue has entered each of your workflow statuses. This report proves invaluable for project managers, as they can make informed decisions based on the most recent information.

• The add-on offers customizable options for displaying the Jira status change data. You can choose the relevant fields to include, such as issue key, summary, assignee, status change history. And filter your change date report by Assignee, JQL, Lablel, Project, Sprint, Parent field, etc. This flexibility allows your team to focus on the information that matters most to you.

• Visual representation, such as Chart and Graph, helps stakeholders understand the status change trends across projects and issue types. These visual representations enable teams to identify patterns, bottlenecks, and areas for improvement, leading to more effective project management. You can choose the appropriate type of Graph or Chart to display the report. Status Entrance Date report as a bar chart:

• Also you can easily create Dashboard to show status change. For example, Status Change Date in last 30 days by Assignee. Here is configuration:

Here is a dashboard by table: 

And here is a dashboard as a pie chart: 

• Export and Sharing options allows exporting the extracted data in various formats - CSV and Excel. This feature is particularly useful for generating reports, collaborating with stakeholders, or integrating the data into other systems for further analysis. So you can easily share any of your reports with colleagues or third-party analytical systems (such as Qlik, Power BI, etc.).

The report will be downloaded automatically to your device.

Takeaway

Effectively displaying and extracting status changed data in Jira is essential for project managers and teams. By following the steps outlined in this article, you can easily create custom reports, use JQL, automate workflows, and integrate with third-party business analytical tools to gain valuable insights into your project's status changes. The Time in Status provides a convenient and efficient solution for displaying and extracting Jira status change data. Empowered with this data, you can enhance your project management practices and drive successful outcomes.

Whether you are a project manager, team lead, or Jira administrator, the Time in Status empowers you to effectively track and analyze Jira time in status, status changes, optimize processes, and enhance overall project management.

Would you like to try setting up Status Time reports without installing the add-on? Try the demo version of the add-on here

🚀 Get your 30-day trial:

• Time in Status - Jira Cloud
• Time in Status - Data Center