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How to generate Jira time tracking reports by user?


There’s no doubt that effective time management is vital to the smooth running of a company. If you want to do it right, keeping track of time becomes essential when multiple team members are working simultaneously on multiple projects in Jira. User work log reports provide valuable data that can be beneficial in several ways.  

Effective team management with user work log reports
Project managers and team leads can use user work log reports as an accurate record of how much time each team member has spent on specific tasks and projects, which gives insight into their productivity and efficiency. Tracking work logs per user gives the opportunity to evaluate team members' performance objectively. It also helps to determine who might require additional support with some tasks. Other than that, managers can use work log reports to identify any issues that may be impacting project progress as well as to detect potential time-wasting problems and address them.

How user work log reports benefit employees
User work log reports can also be beneficial for the employees themselves. They can bring them insight into their work habits and help to see which areas could be improved. For example, if an employee finds that they are spending too much time on a particular task, they can start looking for ways to optimize their workflow and complete the task more efficiently. They can also plan future tasks based on the data obtained from past work log reports.

Stakeholders' view through user work log reports
Last but not least, stakeholders can utilize user work log reports to monitor project progress and identify bottlenecks, supporting informed decision-making. The reports provide better transparency of the project, which helps to steer it in the right direction. Furthermore, time-tracking reports by user are often used for billing and invoicing purposes, as they provide a clear breakdown of the amount of time spent on different tasks and projects.

Jira and time-tracking options
Companies go for different time-tracking solutions depending on their needs but Jira is undoubtedly one of the most popular. However, it does not natively provide the option to generate time reports per user. Fortunately, there are dedicated solutions available that enhance Jira's time-tracking capabilities. An example is SolDevelo's Worklogs - Time Tracking Reports and Timesheets. With this app, you gain insight into various data connected with working time, including the ability to monitor individual team members' time spent on tasks. The result is: more efficient project progress tracking, optimizing resource allocation, and improving time management overall. 

Generate user time reports with a Jira add-on
Worklogs allow you to effortlessly generate detailed reports that showcase the logged time per user. Depending on your criteria for filtering and grouping data, you can gain valuable insights into different aspects of your team's work.

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For instance, you can easily see how much time all users spent on different projects within a specific time period. There are different grouping options available, so you can easily see what users were doing last week, month, or year. You can also select particular users and compare their work, or you can compare the work logs of a particular group with an individual user’s logged hours.

To get a more detailed view, you can apply secondary grouping to further filter the work logs. For example, you might want to see the time spent by users on specific tasks within a project on a weekly basis. Just set Worklogs to:

Period Grouping: Week
Categorize by: User
Group by: Project
Secondary Grouping: Issues

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Issues are just one of many parameters you can apply to create specific reports. Other grouping options include epics, issue types, priority, story points, and more.

Furthermore, you can decide which way of displaying data is the most appealing to you. You can choose from an array of visual forms such as a table, pie chart, or bar chart, making it easy to analyze and interpret the data.

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You can export your reports in the XLSX format and use different sharing options to distribute them to others. 

Adding Worklogs to your Jira dashboard
To access the Worklogs app in Jira, you can add it as a gadget to your Jira dashboard. With it, you can easily monitor your team's logged hours, project progress, and resource allocation in a comprehensive table. This makes things so much easier as it eliminates the need to navigate through multiple screens or tabs, and allows you to efficiently manage your team's time-tracking and reporting process from one central location.

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Who can access your Worklogs 
Worklogs give you not only flexibility to show data in several ways but also the choice of who can access this data. As a Jira administrator, you can restrict Worklogs’ permissions, so that only selected users or groups will have access. Similarly, you can choose who will be able to see other users’ work logs. 

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More information about Worklogs

Worklogs - Time Tracking Reports and Timesheets is a Jira app that offers numerous time-tracking options which will help you manage projects more efficiently. The app allows team members to log their time spent on tasks, helping managers to monitor productivity and allocate resources more effectively. 

Worklogs offer diverse categorization options to display the hours, so that you can create different reports adjusted to your needs. After grouping, categorizing, and filtering the data based on your preferences, you can view it in Jira or export it in Excel format. Everything with a simple, user-friendly interface.

In a nutshell
Work log reports per user can be extremely beneficial to managers, employees, and project stakeholders. They can provide them with valuable insights into your team's productivity, project progress, resource allocation, time management, and performance evaluation. Although they can be generated in Jira, there are third-party apps that can be used for that purpose. An example presented in the article is the Worklogs app, which provides teams with various features for grouping, categorization, and reporting, enabling efficient time management and enhanced project insights.

Interested?
The Worklogs app is available on the Atlassian marketplace. You can also check it out in an Interactive Demo here. If you have any questions or simply would like to find out more, don’t hesitate to book a meeting with one of our customer care specialists who will be happy to give you a live presentation.

 

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