Showing results for 
Search instead for 
Did you mean: 
Sign up Log in

How to Organize Your Gmail Inbox


My headache is always caused by an overflowing email. You come to work, open your inbox and see a small icon with a number; sometimes, it can be a three-digit number overnight. It makes me sad. Instead of doing what you need to do, you try to sort through this digital dump of information. So, how to organize your workspace and convert what you need into tasks in Jira. Shall we talk?

Putting your Gmail in order

1. Mark the critical emails with stars.

Don't forget that we can also give important messages a star mark. Then, using the sorting feature, you can filter out the most critical emails at once and not miss anything urgent.


2. Save filters and assign labels to them.

Create filters for specific parameters and organize your email. For example, you can create a separate label for a particular contact or group of contacts.


3. Color your labels.

Set a color for each mark to help you better navigate and visually highlight what you need.

Success! Now we have more or less cleaned up our inbox. Now let's take a look at individual emails.

How to create Jira issues from Gmail 

When we used to focus only on important emails - from customers, colleagues, etc. - it's now important to separate tasks from our inbox.

You can jump between the tabs of Jira and Gmail and create a task in this way. However, such manipulations have the risk of defocusing, wasting time, and losing information along the way.

Therefore, we suggest using Email&Tasks: Jira Cloud for Gmail.  There are two ways to convert your email to a task:

  • 1-click task. This is an AI-powered feature. GPT-3 technology was recently implemented, so email scanning is quite efficient.


Note that the priority of the task and the due date are determined in the same way.


  • Create a task manually. You can select a function and use it to create a task step by step.


If the email contains attachments, checking the "Include email Attachments if any" box will immediately redirect them to the newly created task. 

How to create Jira issues from Gmail mobile app 

If you're constantly on the go or don't have a laptop, you can easily use the app that converts emails into Jira tasks from the Gmail mobile app.

 You simply open an email and transform it into a task in a few steps.



So, let's summarize. To avoid turning your email inbox into a black hole where everything disappears, and you can't find anything, you need to follow a few rules:

  • mark important emails with stars;
  • organize your emails into folders and give them contrasting colors to help you navigate visually;
  • use Email&Tasks: Jira Cloud for Gmail to create tasks directly from emails. You have a 30-day trial to experience the app to the fullest, and the add-on is free for teams of up to 10 users. 




Log in or Sign up to comment
AUG Leaders

Atlassian Community Events