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🌱 Effortless content auditing and wiki management with Pages Manager for Confluence [FREE app]

Confluence can be anything to any team - 

  • Knowledge base for product guide and support documentation

  • Content collaboration and document management tool

  • Intranet for corporate communication

  • It’s also a personal note-taking space for just about anyone 

And with this versatility comes an age-old problem:

How can you maintain Confluence to serve various content purposes?

No matter what you use Confluence for, it’s important to establish a content management process to keep the site tidy and ensure your teams can find the information they need when they need it.

This requires content creators to think about how and where different types of content should be published, with appropriate settings in place. 

Many organizations didn’t have all these figured out when they started adopting Confluence and ended up with unused spaces and duplicated content. Worse, teams spend more time looking for the right content, which will impact their productivity without even realizing it.

If you’re reading this, it’s a sign to tackle the dreaded Confluence clean-up task finally. And we’re here to help!

What you should look out for when auditing a space

  • 😵‍💫 Disorganization: An old Confluence site may lack a clear structure, making it difficult to navigate and find information.

  • 🕰 Outdated content: Over time, information may become outdated or irrelevant. Keeping old content can confuse users and make it harder to find current information.

  • 🗃 Inconsistent page properties: Information about a page, like title or label system, is extremely important to ensure relevant pages are well organized together.

  • 👩‍💻 Page creator: In an old Confluence site, it can be challenging to determine who is responsible for each piece of content.

  • 🔐 Permission issues: Outdated permission settings can lead to unauthorized access or changes to critical content.

  • 🔎 Searchability: If content is poorly organized or lacks metadata, it may be challenging for users to find what they need through search.

Manage pages the manual way

From the Space Settings console, you can access the Manage Pages menu where you perform simple content operations, such as:

  • Reorder pages

    Confluence reorder pages.gif

  • Manage restrictions

    Manage page restriction.png
  • But if you want to update the page title or archive a page quickly, you’ll need to navigate back to the side panel to access more actions:

    Page actions.png


Unless you use the Premium version, there’s no bulk change option in the Confluence cloud. So it’s understandable that re-organizing the entire wiki site requires a huge effort with lots of manual work. 

This is where Pages Manager for Confluence steps in to simplify your content management process.

View and manage pages, update content, statuses, labels, and restrictions all in one place

We were inspired to build this app from our struggle tidying up our Confluence site. It became a problem when important knowledge pages were impossible to find, team members lacked resources, they needed work done, or they ended up recreating the same content. Over time, the page hierarchy gets more confusing to keep up with. 

So, the idea was simple: We want to help our team members, especially the space owners, save time when auditing content and updating the team’s space, ultimately giving our site a complete makeover.

We’re thrilled to be able to launch this app on the Marketplace so you can take these steps to improve your Confluence experience as well!

Let’s walk through the main benefits of using Pages Manager for Confluence:

Intuitive page list view

The app transforms your standard page tree into a dynamic list view that displays critical details about your pages, including their status, labels, authors, and restrictions. This at-a-glance overview empowers you to make informed decisions about your content before making changes. You can quickly take actions on pages as easy as managing a spreadsheet:

manage pages.gif

Bulk operations: edit page information, move, copy, archive & delete multiple pages

When you have a complete view of your page details, it’s easier to determine related pages to perform bulk changes.

For instance, you can bulk update details of all meeting notes:

bulk operations.gif

Simple alert to keep track of old content

Keeping your content fresh is essential. Pages Manager for Confluence takes care of this with its alert badge. It warns you about content not being updated for a year, so you can consider updating or archiving it. This proactive approach helps maintain the relevance and accuracy of your Confluence content effortlessly.

PMC page alert.png

Note: You could also manage outdated content using the new Confluence Automation ✨



And the best part? With our app, you can freely reorganize and update the pages as “staging” without worrying about interrupting your team’s work.

You’ll see the red triangular caret mark on the cells that contain unsaved changes. Once you’re ready, click save; otherwise, you can discard them and test a different idea.

save changes.png

Try Pages Manager for Confluence for free!

If you're ready to take control of your Confluence content and streamline your wiki management, Pages Manager for Confluence is the solution you've been searching for.

Say goodbye to the chaos of scattered pages and hello to effortless content auditing and wiki management. You'll save time, reduce stress, and empower your teams to work more efficiently.

We’re eager for you to try the app and hear your feedback!

🎁 Get the app for free

🗳 Request new features

1 comment


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Marketplace Partner
Marketplace Partners provide apps and integrations available on the Atlassian Marketplace that extend the power of Atlassian products.
November 1, 2023

@Linh Pham_Ricksoft_IncI hear you about "Keeping old content can confuse users and make it harder to find current information."

I see how your add is useful to "help our team members, especially the space owners, save time when auditing content and updating the team’s space".

We also think bulk editing across a Confluence space is a problem. Our app Space Content Manger is a suite of tools to edit content across a space (find and replace, labels...). Built in Forge.

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