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🧩 Discover 3 Essential Backlog Management Apps You Can't Miss!

πŸ›  Backlog Management

It's normal for your backlog to expand over time, going from 10 to 20, 20 to 50, or even 50 to 200 items! This growth reflects the expansion of your business and increased demand from your customers. So, how do you intend to handle hundreds or even thousands of items in your backlog? The question then becomes, which ones should take priority?

Efficient management of the product backlog not only acts as a strategic roadmap for both the team and stakeholders but also plays a vital role in enhancing task allocation and elevating workload management within the team.

Jira is undeniably the most popular issue-tracking tool in project management, aiding in task prioritization and delegation. However, like any system, Jira can present its own set of challenges, particularly in backlog management. In this context, we delve into three prevalent challenges frequently encountered by teams while navigating their backlogs within the Jira ecosystem.



πŸ”₯ 3 Common Challenges in Jira Backlog Management

πŸ™…πŸ»β€β™‚οΈ Lack of bulk control

Backlog grooming is a tedious process. This is especially problematic when the backlog contains a substantial number of tasks, making the process even more tedious and inefficient. You have to navigate through each issue screen and manually update the same field, a process that could be expedited with the use of bulk editor tools.

πŸ™…πŸ»β€β™‚οΈ Lack of prioritization

Without a clear prioritization strategy, teams may struggle to identify which tasks are most critical to work on first, leading to inefficiencies and missed deadlines. Shifting priorities and unexpected changes can disrupt workflow, causing confusion and impacting team morale.

When a team manages a backlog in Jira without a clear prioritization strategy, they can face difficulties in determining which tasks should be worked on first. Imagine you have a list of tasks, each with its own level of importance. Without a well-defined strategy to rank these tasks based on their significance, teams may find themselves uncertain about which tasks to tackle before others.

πŸ™…πŸ»β€β™‚οΈ Lack of visibility

Without proper visibility into the backlog, teams may struggle to understand the big picture, leading to suboptimal planning and resource allocation. Having a clear view of the backlog is essential for effective project management in Jira. The backlog contains all the tasks necessary for a project, much like a to-do list. Imagine trying to work on a project without knowing all the tasks you need to complete; you might miss important steps or waste time on tasks that aren't a priority.



πŸš€ Top 3 Apps for Jira Backlog Management

As a product manager at Ricksoft, I share the same experiences as other scrum masters and product managers. Here are the top 3 apps you can explore to overcome these challenges. πŸ’‘


Screenshot 2023-08-29 at 11.48.43 PM.png

Excel-like Issue Editor by Ricksoft


Tired of tediously updating issues one by one? Say goodbye to repetitive tasks and hello to a more efficient way of managing your issues.

With the Excel-like Issue Editor, you can efficiently edit a large number of issues all at once using a familiar copy-and-paste method, similar to how it works in Excel. Integrating this with the ability to sort and filter issues enhances your capacity for managing issues even more effectively.



Locating specific information in a sea of data can be like finding a needle in a haystack. This is where conditional formatting and smart filters step in. Users can define precise conditions to reformat cell colors, making essential data pop out and simplifying the search for specific information. 

Screenshot 2023-08-29 at 11.27.32 PM.png


Creating multiple issues within Jira often involves a series of steps. The bulk create issues feature transforms this process. Users can now generate multiple issues directly on the spreadsheet in one swift motion, simplifying the process and preserving valuable time.

Bulk create issues - light.gif


In conclusion, the Excel-like Issue Editor for Jira brings the familiarity and efficiency of spreadsheets to your issue management process. With features like bulk editing, summarizing data, conditional formatting, grouping, smart filters, and bulk issue creation, this app empowers you to take control of your Jira environment like never before. Learn more.

πŸ† Try Excel-like Issue Editor for free



Screenshot 2023-08-29 at 11.48.52 PM.png

Foxly by Appfire


Don’t you agree it is crucial to have a well-organized backlog? Priorities often change rapidly, leading to confusion and inefficiencies. Foxly can help you prioritize your tasks, especially if you have a fully remote team. Learn more.


Foxly is designed for project managers who seek to remove uncertainty and maintain clarity in their Jira projects and priorities. It offers features such as a priority table for filtering and sorting tasks based on metrics, real-time calculation of priority scores, and the ability to adjust and customize prioritization templates. The app's UI, simplicity, and real-time updates are highlighted as critical advantages.



Foxly enhances Jira prioritization by bringing transparency, structure, and data-driven decision-making. It features predefined priority list templates, accommodating diverse project requirements. Users can also customize metrics and score formulas to suit their projects.

Do you need feedback from your team? No problem! You can create a priority poker and let your team vote whenever they are available.


In conclusion, Foxly is a tool that simplifies backlog prioritization, improves transparency, and empowers managers to make systematic and informed priority decisions while involving their teams in the process.

πŸ† Try Foxly for free



Screenshot 2023-08-29 at 11.48.59 PM.png

Hierarchy for Jira by Adaptavist


Do you require a more comprehensive hierarchy in Jira? Learn more.

This tool enables users to expand the default Jira hierarchy, providing a more detailed and precise perspective on projects, releases, and filters. It allows for a deeper insight into projects, even at the sub-task level, by presenting a nested tree list that offers a comprehensive view of different stages. This enhanced visibility helps users keep track of progress using rolled-up estimates, such as story points and time-tracking reports for epics, rather than just counting issues.


This application also provides you with enhanced control over where you intend to share your Jira hierarchy tree beyond your Jira environment. For instance, if you wish to distribute it to another team within their Confluence page.

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To conclude, Hierarchy for Jira can be used to empower users to create customized hierarchy levels, going beyond the standard structure. This means tasks can be added under stories, features under epics, and more, allowing users to tailor their Jira hierarchy to match their needs and workflow. Learn more.

πŸ† Try Hierarchy for Jira for free




🧩 Summary

Every application comes with its unique strengths and areas of expertise. Whether your requirements involve extensive bulk issue editing, prioritizing your backlog, or gaining a broader hierarchical perspective on your backlogs, this article aims to provide valuable insights to help you select the most suitable tool for your specific needs.

Check out these apps and try them for free!

πŸ‘‰ Try Excel-like Issue Editor for bulk backlog grooming

πŸ‘‰ Try Foxly for backlog prioritization and poker planning

πŸ‘‰ Try Hierarchy for Jira for a custom Jira hierarchy tree



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Nikki Zavadska _Appfire_
Community Leader
Community Leader
Community Leaders are connectors, ambassadors, and mentors. On the online community, they serve as thought leaders, product experts, and moderators.
September 1, 2023

Conditional formatting in an Excel-like issue editor is awesome!


Thank you for including Foxly - if you have any questions about backlog prioritization I'm here to help!  πŸ™βœ¨

Like β€’ Raziman Dom - Ricksoft likes this
Wilson Sheng September 12, 2023

Great article! Managing Jira backlogs can be tough. The bulk create in Excel-like Issue Editor is a big productivity win, and also love the visibility in Foxly's priority matrix. Good stuffs!

Thanks for featuring Hierarchy for Jira, we're here if anyone needs any help πŸ˜ƒ 

Like β€’ Raziman Dom - Ricksoft likes this
Anastasia Bek _Stiltsoft_
Marketplace Partner
Marketplace Partners provide apps and integrations available on the Atlassian Marketplace that extend the power of Atlassian products.
September 21, 2023

Hi there,

Thank you for the great article! I always love to see and explore Atlassian content, and Excel-like opportunities for prioritization, project, and backlog management always come in handy and hold a special place in my professional heart!

Our team also has our take on how you can list view to instantly edit issues and fields in Excel-like spreadsheets in Jira Cloud and update all their values simultaneously. Spreadsheet Issue Field Editor gives you the real Excel experience, especially when editing bulk items.


Thanks a lot for spotlighting the importance of backlog management and highlighting ally tools for users to succeed in their backlog management journey!

Like β€’ Raziman Dom - Ricksoft likes this
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