Why you need Multiple Checklists in a Jira issue

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When managing complex projects or incidents, relying on a single checklist for the different teams can quickly lead to confusion, delays, and overlooked tasks.  To ensure that every detail is addressed effectively, it's essential to break down the work into separate checklists, each consisting of manageable steps.

This is where Didit's new ability to add multiple checklists within issues becomes invaluable.  In this article, let’s take a look at how you can set up multiple checklists in Jira to manage cross-functional teams during a feature development project.

When developing a new feature, it’s crucial to align multiple teams, each with its own responsibilities:

• Development Team: Builds and integrates the new feature.
• QA/Testing Team: Ensures the feature works as intended through testing.
• Marketing Team: Creates promotional campaigns & materials for launch.
• Technical Writers/Support team: Prepares documentation and FAQs for users.

Using Jira and Didit to Organize Cross-Functional Teams

Step 1: Create a Jira Epic

Set up a Jira Epic for the overall feature development.

Step 2: Create Team-Specific Checklist Templates

Set-up checklist templates in the Didit Hub tailored for each team’s responsibilities (e.g., coding, testing, marketing campaigns).

Here are three templates created for this purpose with Didit’s AI checklist template generator. You can access them beyond Jira via public links. 

✔️ Definition of Done (DoD) for new feature development

✔️ QA Testing Checklists for feature release

✔️ Marketing Checklist for new feature launch

Step 3: Automate Checklist Creation

Take advantage of Jira Automation to automatically ‘add’ the necessary checklists when an Epic is created. This ensures that all teams have clear tasks and know exactly what they need to do from the outset. With Didit's built-in Jira Automation Wizard, you can set up these automation rules in minutes—no coding required.

Step 4: Monitor the Audit log

An audit log in the Jira issue provides a transparent record of all actions and task completions associated with the Didit checklists in the Epic. For better clarity, the audit log is organized by individual checklists, allowing you to easily track changes and monitor progress across multiple lists within the same issue.

Step 5: Track Progress in Real-Time

Use Jira boards to visualize the status of the tasks completed and ensure teams stay aligned with the Didit tasks completed percentage custom field. If there are multiple checklists attached to the Jira issue, the number will aggregate. Watch our 20 second video demo.

Step 6: Set Validators

Configure Jira workflow Validators to ensure all checklists in the Epic are completed before moving the Epic to Done. 

This structured approach reduces errors and helps teams collaborate effectively during highly anticipated feature releases.

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Multiple checklists for Jira with Didit

Whether handling incidents, large-scale projects, or cross-functional collaboration, the use of distinct, team-specific checklists in Jira enhances both productivity and accountability, ensuring a seamless process from start to finish.

Didit lets you create unlimited checklists and add as many of them as you can in an issue. The app works well with Jira, Jira Service Management, and Confluence. Try the app for free for 30 days.

Have a complex set-up or require our consultation on migration? Schedule a call with Dominic, our product expert.