Boosting Productivity: How Screen Recording Simplifies Onboarding and Training

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For any organization that aims for higher productivity and success, efficiently onboarding and training new employees is an important process. But we live in a world where grabbing and maintaining learners' attention is a constant challenge. Add to that different geographies, time zones, and languages that further complicate the training process. Hence, there’s a need for tools that engage learners and provide comprehensive and engaging training while driving meaningful knowledge retention.

The Power of Screen Recording in Onboarding and Training

Screen recording apps can be effectively used to simplify and enhance the onboarding and training process by adding more interactivity, color, and substance to your learning material. Replace text-based explanations with videos to explain the step-by-step procedures involved in various processes. Visual demonstrations provide a clearer understanding of every stage of assembling a product, implementing a process, or executing a technical task.

Creating Engaging Onboarding Materials

You can include videos and screencasts to welcome new employees and help them gain a better understanding of your organization’s policies and programs. Screen recording is a great tool to visually demonstrate workflows and software navigation and explain best practices. Apps such as Screenjar can help you create video manuals that disseminate information along with useful tips. You can also record advice from experienced team members in the form of videos and share them as onboarding material.

Streamlining Training Sessions

If your team is spread across different countries and continents, visual tools can bring down language and geographical barriers. Screen recording can help you train a larger group of people and streamline your sessions for better absorption and feedback. Moreover, by pre-recording training sessions, you can create a library and knowledge base that can be accessed at any time and from anywhere.

Enhancing Knowledge Retention

Visual communication is vital to not just get your message across but ensure that it is processed well and retained. By providing visual and auditory learning experiences, screen recording helps in enhancing knowledge retention. The right selection of visuals can highlight the key message of your communication and help new employees find ways to relate to it.

Personalized Learning with Screen Recording

Video content is extremely versatile and can be quickly adapted to suit the audience. Screen recording helps you create separate videos or manuals for different teams depending on their skill set and responsibilities. You can personalize learning with screen recording tools and choose a format depending on the topic and your audience.

Remote Onboarding and Training

Remote onboarding and training can be particularly challenging for organizations spread across different locations. A training program supported by video content can help onboard and orient new employees in any part of the world. Video demos or screencasts can help them understand your company as a whole and what’s expected of their positions. Videos can also be used to meet your learning goals and utilized as onboarding materials and tutorials to facilitate training sessions with remote employees.

Assessing Learner Progress

Effective training is not just about knowledge acquisition, it also entails assessing learner progress and understanding. By demonstrating the actual execution of a process, videos help learners to observe the correct techniques, identify potential pitfalls, and understand best practices. This interactive approach enables learners to develop the necessary skills and confidence to apply their knowledge effectively. Trainers can also record training sessions to assess the learner’s progress and identify areas that need more attention.

Repurposing Screen Recordings

Screen recordings have great archival value and can be efficiently repurposed as training material. You can use screen recording software to create short how-to videos. Replete with quick instructions, these videos are often used for troubleshooting and can give employees a clear idea about compliance and safety. You can record training sessions and use them for future onboarding and training needs.

Real-life Use Cases

Let’s look at specific examples of how screen recording has been used by organizations to simplify onboarding and training:

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  • Video manuals: Screen recording helps create video manuals to understand processes and tasks. 
  • Storytelling videos: These videos are very effective to introduce a new course or complex concept.
  • Screencast videos: They are used during the onboarding process of new employees across different geographical locations.
  • Demos: Training employees is simplified with the help of demo videos that take them through the actual working of a product or service.

Train Well with Videos

A comprehensive training program comprises several tools of engagement and videos stand out due to their versatility and interactivity. They find uses and applications at every stage of training, from onboarding, training to learner assessment. Apart from making your training process simpler, they create better engagement and lead to higher absorption of information.

The next time you are creating a training module, make it more fun, effective, and engaging with videos!

If you are looking for a seamless screen recording experience in your Jira, do look at our Screenjar app on the Atlassian marketplace.

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