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How to setup 2 sprint teams with a common backlog and Individual back log for the team

HI can someone share how to setup 

  • 2 sprint teams and separate board for each with their own backlog
  • A common backlog which both team can share ,for EG. The item in common backlog can be moved a teams Individual backlog


1 answer

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Ste Community Leader Sep 09, 2019

Hi @Naveen Rameshkumar

We've managed for a few similar scenarios. One was issues sat on a product backlog until a team picked them up, moving to their sprint backlog (usually a few sprints from expected delivery). The other was pre-delivery the work was done via Kanban - moving to Scrum for delivery. 

This is how we handled each:

Product vs Sprint Backlog:

  • Created a Kanban Board for the Product Backlog. It had the initial pre-development statuses on the board in the Backlog Column, with a status that issues moved to to be classed as ready for delivery team involvement.
  • Issues sat in the Backlog until prioritised for a team's backlog - they then moved to that status and were assigned a Team (using another field - eg. Label).
  • Issues remained in the Backlog board if no Team was assigned - this showed that the data had not been correctly applied. If Team was applied, we filtered these out of the Backlog board.
  • Two separate sprint boards were then there for Teams to manage their own Backlogs / Delivery. These were based on applied Team and started in the assigned status.

Pre-Delivery vs Delivery:

  • We created a Kanban Board with a Backlog and pre-development statuses across the columns (eg. To Do, In Analysis, In Architecture)
  • The final status on this board was the status issues moved to when ready for delivery team involvement.
  • Like above, issues only disappeared if Team was applied - using filters on the Kanban board. If not, they remained on the Kanban Board to show they had no assigned team.

^ You can customise these approaches to your own needs, but this does allow you to have pre-delivery backlogs and a backlog per team.

A final option is to have just one Scrum Board and run parallel sprints - this means you would have one main Backlog but no separate backlogs for teams; upcoming work would be managed through the Active / Future Sprints created for each team.

Let me know if any of these are of interest, happy to provide more instructions on how to replicate them :)


Thanks I will Adopt the Final option , I believe that will work for Us


Thanks For your help

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