How to clear completed tasks in Kanban?


I would like to use Kanban for project management, but not software development. Once tasks are completed they gather up in the last Done column. The number grows rapidly. What is the best practise to "archive" these tasks, so they are no longer visible on the board but still searchable.


4 answers

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Accepted answer

Hi Piotr.

you could release them and add a version to your release by pressing "Release" at the top of your "Done" column.

I was looking for something more suitable for tasks, since these projects do not rally have releases / versions, but I guess, why not.

yeah you're right. in our kanban project we also don't use versions so i decided to use calendar weeks instead.

i run release every friday

This sounds more like a workaround - is there a real solution for this these days?

(status != Done OR (status = Done AND resolutiondate > -5d))

Perfect. This is exaclty what was needed.

works for me too. thanks.

Hi Piotr,

We are using Kanban for Project Management, and closed task are in a special Column in Kanban. They are in Unmapped Statuses Column, so they no appear in Kanban view.

Hope this helps.


Interesting, will see about it :)

I edited the board query to show just the last month closed tasks (resolutiondate < -4w). So the stakeholders can check the recent closed tasks easier than if we had all the closed tasks (we are running this project for 4 years already)

sounds good. But how?

Add the "resolutiondate < -4w" to your saved filter query for the kanban board.

changing the filter in such a way removes data more than 4 weeks old from reports. doesn't it?

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