A team leader should rely on formalized structures and embrace specific disciplines to guarantee effective results while creating a collaborative environment to help team members work more efficiently. There are various tools, methods, and techniques to help you achieve the goals and objectives for any project. Generating tracking reports, handling blockers immediately, and proactively making decisions is what thriving project managers do. It is challenging to keep pace while dealing with different issues from stakeholders; however, the following powerful metric tools will create a better vision to help you complete all your tasks successfully.
Project Status Report:
The project status report summarizes the progress of a project during a specific period while comparing it with the original plan. The benefit of the project status report is to give those involved an exact rundown of how the project is developing. The status report should consist of:
· Updates on budgets and schedules
· Risks, issues, and challenges
· A summary of the completed work
· Action Items
· The plan for what will follow
· Daily deliverables
Project managers rely on this report to keep stakeholders up to date, as it is an essential communication tool. Team leaders can use this report daily, weekly, monthly, or quarterly.
Actual Work vs. Estimated Time:
Project managers create reports about the actual work and estimated time to compare the amount of time an individual might need to complete a task against the exact time it took to finish that task.
For example, the “Time Tracking Report” in Jira displays whether the team is ahead or behind schedule based on the following fields:
· Original estimate
· Estimated time remaining
· Time Spent
· Accuracy
Project managers will benefit from this report to prevent going over the budget and collect data for future planning.
Team Availability Tracker:
A calendar report that shows the schedule of every employee, so it’s easier for team leaders to plan and distribute tasks among their team members. In addition, it is an efficient step that drives project managers to make intelligent resourcing decisions.
Risk Report:
Risk reporting identifies the blockers that a team might face during the process. It will evaluate existing and potential obstacles, which will help the team prioritize higher-risk problems. Risk monitoring helps produce efficient strategies for future projects.
To sum it all up, reporting is necessary for project management since it provides an overview of the project status and helps stakeholders in every step throughout the framework cycle.
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