How to prepare teams with no members for migration

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This post refers to the announcement we recently made around the changes coming to Teams in Advanced Roadmaps, that's currently in Early Access.

If you haven’t done so already, check out our community post about this fun new change.

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The transition to this new teams platform will be done automatically, and most users won’t need to do any preparation work. However, one of the conditions of migration is that all Shared teams need to have at least one member after they migrate.

If your site contains empty teams, you need to take action.

How will I know if I have empty shared teams?

If your site contains empty Shared teams, you’ll see a icon next to View shared teams in the Plans dropdown.

If your plan doesn’t contain empty Shared teams, you’ll see an  icon, but no action is required.

What happens to empty shared teams at migration?

Three weeks before the migration happens, any remaining Shared teams with no members will be assigned a default member, but you can also choose a different user.

If this solution is less than ideal, then we encourage you to do either of the following instead:

• delete empty Shared teams before migration that are no longer needed, or;

• add a member to currently empty teams

Why did we choose this approach?

We debated simply not migrating empty Shared teams, effectively deleting them since our analytics suggest the majority of them have never been used for planning. However, there are many that are used frequently, and deleting them would ruin several users' plans.

This approach preserves the empty teams that are being used while also giving users the chance to delete any unused teams they don’t want to keep.

If your plan doesn’t contain empty Shared teams, you’ll see an icon. On the Shared teams page, you’ll see an information box explaining what’s about to happen, but no action is required.

When will this migration happen?

The transition to the new platform till take place between four to six weeks after you first see the notification. This is designed to give planners ample time to handle the issue.