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How can I access Shared Team via automation

I've noticed that I cannot see Team (which is a Advanced Roadmap field) via Jira automation.

I would like to paste there value of my custom field Team Name.

In general we're using Team Name (custom field) all over the Jira and we would like to find a way to link it with Advanced Roadmaps Team. Otherwise I need to store this value twice.

I will appreciate any hints.


Anita :)

1 answer

0 votes
Curt Holley Community Leader Feb 23, 2022

Hi @Anita Domańska 

See example below. you could build something like it, but instead of looking for the reporter, it could look at your custom team field. It could be an If/else condition rule where each else is another team to shared team mapping.

Screenshot 2022-02-24 153359.png

Alternatively you could replace your custom team field with shared teams. You would just need to do a per team bulk edit and then hide/remove the custom field so people have to adopt the new Team field.

Hello @Curt Holley  - you reply was very helpful.

I would like to make if/else...where I'm checking if shared team name equals values:


If value = Team-A

{label = team-A}

If value = Team-B

{label = Team-B}

This way I will then fill in my custom field base on the label value...also labels are used for the teams by another tool Im using - BigPicture.

Are you able please to advise how such expression would look like?

I'm not a programmer and was trying to find a way for that...


Thanks in advance,


Curt Holley Community Leader Feb 27, 2022

HI @Anita Domańska 

Can I confirm.... you want to compare the "Shared teams" Team field to a label that is being used for denoting team info, but you also have a custom field of Team/s.

Also, it sounds like you have both Big picture and Advanced Roadmaps and you want team continuity across both.

Do I have all of this right?

Hello - first of all apologize for delay. Thank you for taking your time on answering me.

Yes you got it right @Curt Holley 

Advanced Roadmaps shared team field - we just started to use it, we would like to check if this tools isn't better for us for capacity planning than BigPicture.

Team Name (custom field) has longer history and is used by several boards, filters etc and when we change this field...we also change the team label. Team labels are used by BigPicture - this can be easily managed by automation.

This idea I asked you about is the best that came to my mind....

Curt Holley Community Leader Mar 01, 2022

Ok then @Anita Domańska 

If you want to trigger the automation from the shared team field to check a label, then update the custom field...., then something like this:

Where Team = Shared teams in Jira (and team 6 is the START-AT team). Teams is your custom field and (in this case) "START-AT" is the relevant label.


But you could swap the trigger around, or do a scheduled run to catch and update nightly or whatever.

@Curt Holley  thank you a lot.

Thanks to your advises I managed to link 2 fields in automation and now Team name updates Shared team name.


2022-03-07 10_55_34-Automation - JIRA — Mozilla Firefox.png

Like Curt Holley likes this

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