Create
cancel
Showing results for 
Search instead for 
Did you mean: 
Sign up Log in
Deleted user
0 / 0 points
Next:
badges earned

Your Points Tracker
Challenges
Leaderboard
  • Global
  • Feed

Badge for your thoughts?

You're enrolled in our new beta rewards program. Join our group to get the inside scoop and share your feedback.

Join group
Recognition
Give the gift of kudos
You have 0 kudos available to give
Who do you want to recognize?
Why do you want to recognize them?
Kudos
Great job appreciating your peers!
Check back soon to give more kudos.

Past Kudos Given
No kudos given
You haven't given any kudos yet. Share the love above and you'll see it here.

It's not the same without you

Join the community to find out what other Atlassian users are discussing, debating and creating.

Atlassian Community Hero Image Collage

Allocate resources based on skills

Hello,

We have frontend and backend developers, as well as frontend designers, we create separate tasks for frontend, backend and frontend designers, as they take different amount of time depending on the complexity of the task.

How can I make portfolio allocate tasks to the right people? I looked at the stages and skills and they don't work for us because the % of time is not fixed and they are not necessary done in certain order. 

Please help,

 

Dariana

 

 

2 answers

0 votes

Hey Dariana,

Firstly just a quick note: skills & stages features are quite advanced features and we generally recommend that you understand how Portfolio’s algorithm works outside of stages & skills before jumping into it.

If you’re feeling confident with your understanding of how calculations work then for your use case I recommend using skills and not using stages since there’s no particular order them. Since each task represents a different ‘skill’ you’d need to set the specific skill estimate for each issue - i.e apply the specific estimate for the skill directly on the skill estimate column (when you expand the estimate column). i.e:

Screen Shot 2017-10-13 at 4.47.29 pm.png

I acknowledge this requires some manual work to apply the estimates to each issue but this will make sure each issue accurately represents the amount of time required for each task depending on the complexity.

I agree for your use case the % breakdown in the skills page isn’t ideal for you since they are independent per issue - but you don't really need to be concerned about this if you set the estimate directly to the skill.
For your case you’d be better off being able to set the specific skill on the issue that it needs. For this improvement please vote and watch this ticket for updates: https://jira.atlassian.com/browse/JPOSERVER-1688

Please let me know how this works for you and if you continue to have issues with this use case,

Cheers

Thank you so much Rhys for your answer, it's very helpful.

If I do what you explained above for each task and I assign skills and capacity to each team members, portfolio will allocate the resources accordingly ?

i.e. 

John - frontend developer - 40 weekly hours 

Jack - frontend developer  - 20 weekly hours

Sam - backend developer - 40 weekly hours

Eva - backend developer - 36 weekly hours

 

Task 1 - backend 4 hours

Task 2 - backend 8 hours

Task 3 - frontend 8 hours

Task 4 - frontend 4 hours

Task 5 - frontend 3 hours

 

With this information, will Portfolio allocate task to the correct resource, based on skills and will build the roadmap?

 

Thanks,

 

Dariana

Hey again @Dariana Hernandez,

Yes. In the example you've provided Portfolio will build a roadmap and allocate tasks to the correct resource based on their skill. i.e only John and/or Jack will be assigned to Tasks 3, 4, 5 while only Sam and/or Eva will be assigned to Tasks 1, 2.

Note that Portfolio may assign multiple people to a task if that can consume capacity more efficiently. If you want to ensure that only 1 person gets assigned to a task make sure you set the maximum assignees per story in the plan config.

Hope this helps.
Let me know if you have any issues.

Cheers,

Hi Rhys,

Looking at your example in the screenshot what happens if we say that on IOS-12 we need the skillset of a front-end and back-end developer (2 for frontend and 3 for backend). I make the estimations in Pordolio but the values are not seen in Jira by the developers. Is there a way to get them to see the info in their Jira ticket as well. (Not to change the estimate, just see)?

 

Bojana

Suggest an answer

Log in or Sign up to answer
TAGS
Community showcase
Published in Jira Service Management

JSM June ask me anything (AMA)

Hello Community members! We’re wrapping up the end of JSM June with an Ask Me Anything (AMA) with the Jira Service Management product team. This is your chance to ask all your ITSM questions to o...

132 views 9 10
Read article

Community Events

Connect with like-minded Atlassian users at free events near you!

Find an event

Connect with like-minded Atlassian users at free events near you!

Unfortunately there are no Community Events near you at the moment.

Host an event

You're one step closer to meeting fellow Atlassian users at your local event. Learn more about Community Events

Events near you