An automation rule that creates stories and subtasks under a Feature (Epic)

Question

Help

Create 4 user stories under a feature within the KSNS 2026 project where the Project Type field is updated to PDCA. This feature must not yet have any child issues. Under each of the 4 stories created, there must be two subtasks: Subtask 1 and Subtask 2

The trigger is that the feature’s Project Type field is updated to PDCA and the feature does not yet have any child issues; in that case, it must create the situation described below.

I've tried several different approaches with ROVO, but I can't seem to get an automation rule to work.

Grtz.  eric

Trudy P Claspill · Answer

Hello @Eric Roetenberg

Creating new work items within a rule and then creating children under each new work item can be tricky in a single rule. It is often recommended that the task be split into multiple automation rules.

On option is:

* During creation of each Story add a value to some field (i.e. a Label) to indicate that Story needs subtasks created.
* Create a separate rule triggered by creation of a Story with that field set to that value, and create the subtasks in that separate rule.
* If the content of the subtasks is different for each Story then you could use a different value in each Story. In the separate rule you could use an IF/Else structure to check if the value is "a" then create the subtasks for Story A, else if the value is "b" then create the subtasks for Story B, etc.

Another option is:

* Create a separate automation rule for creation of each pair of subtasks. Set those rules up to use an Incoming Webhook trigger that takes input as part of its trigger.
* From your primary rule after the creation of each Story call the appropriate subtask automation rule to create the relevant subtasks for that story.

John Funk · Answer

Hi Eric,

Can you include a screenshot of the rule that you have already? And what is not working about it?