AI-powered creation.
Smarter navigation.
More intuitive collaboration tools.
The direction is clear: powerful capabilities, without the steep learning curve.
But historically, workflow automation hasn’t always felt that way.
How do you automate key actions like the review process, and create workflows without code?
That’s why we’re excited to share a major quality-of-life upgrade.
Intuitive, instant and easy for non-technical teams
We’ve released a completely redesigned Workflow Builder, now the default experience for creating and editing workflows.
The goal?
Make granular, tailored automated document management accessible to everyone.
That means easy to follow templates for teams business-wide, like HR teams and marketing teams, not just technical admins.
It could be technical documentation, or it could be tightly-controlled and audited ISO-compliant content. In each case, the new Builder delivers:
- 🎯 Faster, more intuitive workflow building
- 🧭 No hidden settings - everything you need is visible as you configure each step
- ✅ Instant feedback if something’s missing or set up incorrectly
- ↩️ Easy recovery from accidental deletions
- 🌙 Dark mode support
- 📚 Guidance and help built directly into the builder
In short: a more guided and visual journey from great idea to successful automation.
New: Export Page History (including approvals)
We’ve also introduced the ability to export your Page History, including approval information, to CSV.
From the Page History view, you can now:
- Click Export
- Instantly download all history rows
- Include approval data in a CSV file
A small feature with big impact for compliance, reporting, and auditing teams.
Why this matters
As Confluence continues evolving into a more operational, AI-assisted workspace, workflows can’t remain complex or admin-heavy.
Automation needs to feel as approachable as content creation!
We've even gone ahead and introduced some pre-populated workflows straight out of the box for common use cases, covering everything from technical documentation review and approve, HR policy templates for publishing controls through to official versioning for ISO 9001 compliance!
