Automation

Question

I want Jira to send emails when a fix version is 4 days or 2 days away from release. I see there is a standard template for issues. However, I want to use it for version

Does this JQL work? Verision = " " AND duedate <= endOfDay({{numberOfDaysBeforeDueInclusion}}) AND statusCategory != done AND assignee != empty

The Template also shows a branch, is the branch need in this case?

Bill Sheboy · Answer

Hi @HaRsHaS' V

First, the Jira version used impacts the automation options, and you have tagged your question with multiple versions.  Which version of Jira are you using:

* Cloud
* Server
* Data Center

Next, does your upcoming version / release have any work items assigned to it in the Fix Versions field?

* If yes...* Your rule could use a Scheduled trigger with no JQL, and then gather any issues with JQL to check them with the earliestUnreleasedVersion() function.
* How the issues are gathered depends upon your Jira version...* For Server or Data Center, use a branch with bulk-handling feature and the plural {{issues}} smart value, checking the first one.* {{issues.first.fixVersions.releaseDate.max}}

* For Jira Cloud, use the Lookup Work Items action and the smart value {{lookupIssues}}, checking the date of the first one.* {{lookupIssues.first.fixVersions.releaseDate.max}}

* If no...* Your rule could use a Scheduled trigger, and then call the REST API to identify any upcoming versions, and check the release date to send the email

Kind regards,
Bill

Karan Sachdev · Answer

Hey @HaRsHaS' V

You may consider writing an automation rule for this.

The smart value for version release date is {{issue.fixVersions.releaseDate}}.

You may write a rule to check if the difference of this date and current date is less than 2 days, and send a mail to the required recipients. You may have to tweak the smart value a bit and test it on sample work items to ensure it works as expected.

Here's the smart value for comparison and the sample rule:{{now.diff(issue.fixVersions.releaseDate).days.abs}}

Thanks!