How can I create an if statement to detect whether a sub task already exists?

Sarah Isaacs

Hi,

 

I'm using Jira Cloud Team managed project. I only have admin for my project and not global admin. This makes for a complicated board full of workarounds.

I have created an automation that creates a task and sub task once the first task (original task has been completed (done). See Images below. I'd like to add to this automation to only create the task (and its sub tasks) if it doesn't already exist. Is that possible please? Can you help? 

 

 

 

 

 

Trudy P Claspill

Hello @Sarah Isaacs 

I have a few questions.

1. The rule is triggered by a transition to Done. Then it checks the Summary of the trigger issue. Then it branches to the trigger issue's Parent. What type of issue will match the trigger and Summary condition; a subtask, a standard (level 0) issue, or an Epic?

In the Parent branch when you create the new issue, in the new issue's Summary field you are referencing the smart value {{issue.epic.summary}}. That would imply that your trigger issue was a subtask, and the branch is to its parent which is a level 0/standard issue type. Is that correct?

2. Assuming that is correct, the purpose of the branch is to create a child issue in the subtask's parent's Epic. Is that correct?

Assuming that is correct I recommend that you insert a Lookup Issue action to see if an issue exists that matches the criteria of having the same Summary as the new issue you would create and is a child of the Epic.

Then check if the results of that Lookup is no issues being found.

If no issues are found the rule will proceed into the branch and create the issue.

 

Let me know if you need a more detailed explanation.