Need Help: Automation to Align Parent Task Status with the "Earliest" Sub-task Status

Amit Kadosh_wzt764

Hi everyone,
I’ve been working on an automation rule in Jira and could use some advice. My goal is to automatically update the status of a parent task to match the "earliest" status of its sub-tasks. By "earliest," I mean the sub-task status that comes first in the sprint's board (left to right).

For example:

• If all sub-tasks are in "Done" but one is in "To Do," the parent task should move to "To Do."
• If that sub-task is moved to "In Progress," the parent should update to "In Progress."
• Essentially, the parent's status should always align with the least-advanced status of its sub-tasks.

 

I've tried building this rule with Jira Automation, but I’m struggling to get it to work. I can't say exactly where am I struggling, because I tried so many options.

Has anyone implemented something similar? are you using any marketplace app that can help with it? If so i'd be glad to get some guidance here

 

Bill Sheboy

Hi @Amit Kadosh 

For a question like this, context is important for the community to help.  Please post the following:

* what type of project is this (e.g., company-managed, team-managed, etc.), 
* an image of your complete automation rule,
* images of any relevant actions / conditions / branches,
* an image of the audit log details showing the rule execution, and
* explain what is not working as expected.

Until we see those...

You could use a series of if / else blocks and the Related Issues Conditions to solve this, or use the Lookup Issues action to gather the Sub-tasks first and then use if / else blocks with the Advanced Compare Condition to check the lookup results using smart value, list filtering.

Kind regards,
Bill