Can Confluence automation send one email to a page owner of multiple pages?

Question

I am setting up archiving with the automation tool, which will send email notifications to page owners about their pages being archived. In our instance of Confluence, a page owner may own multiple pages that are being archived.

Is automation capable of sending a single email to the page owner, listing all their pages being archived, or does it send a separate email for each page?

Adrian Hülsmann - B1NARY · Answer

Hi @Erin Manuel

Depending on your use case of auto-archiving pages, you might also look at Breeze.

It is a full-fledged content management solution that helps you to establish review, approval, and archiving workflows.

By using dedicated content reports, Breeze notifies users via @mentions, resulting in one notification (email and/or Slack), thus avoiding the email flood that may happen when using Confluence automation. Here is an example of such a report:

Breeze can be tested for free in the Atlassian Marketplace. Feel free to schedule a personal demo with me to see how it works and whether it fits your use case.

All the best,
Adrian from B1NARY (we are the developers of Breeze)

Erin Manuel_ih9bfu · Answer

Thanks for the extra info. It makes sense, unfortunately there are some page parameters in Confluence automation that's limiting what I can do.

Barbara Szczesniak · Answer

@Erin Manuel I don't have Premium, so I don't use Automation, but I remember something (recent article or use case covered in one of the automation training sessions maybe?) about structuring your automation rule to aggregate items by the page owner and then sending one email for all of the affected pages.

I found the article (yay for putting bookmarks in well-named folders!): https://community.atlassian.com/t5/Confluence-articles/New-batch-notifications-and-look-up-capabilities-%EF%B8%8F/ba-p/2757589