Permanently prevent specific users from accessing Confluence - site administration is overridden

Question

Refering to this article https://support.atlassian.com/jira-service-management-cloud/docs/remove-confluence-product-access-for-users-in-your-site/ I can't see the option "Manage product access" in the Product access -> Confluence -> More menu (⋯) like described in step 2. a. iii.

Further I can't find the option New users have access to this product described in step 3.

Problem: Security issue about users getting access to confluence despite the user don't has product access to confluence nor is in any group with access to confluence.

We are using Jira Cloud and Confluence Cloud and I want to keep some users out of our confluence wiki, because they are external and are forbidden to see our confluence wiki at all.

But as I tested today every jira user created by us who don't has access to confluence can compromise the Atlassian Administration configuration! The external users are configured in https://admin.atlassian.com to only have access to jira software, but not confluence (!).

As soon as an external user logs in, opens the menu on top left (nine dots in the square), switch to "Confluence TRY", then he can click on "test now". The page reloads and displays the message that confluence is already active. Then the external user can click on "go to confluence" and then he gets access to it and to all internal spaces and sites!

When checking the user's configuration, he got all from sudden access to the product "Confluence" with product role "Users" and is added to the group "confluence-users"! Both entries were nonexistent before! So this is a huge security issue, when I can't fulfill the requirements of my company to deny access of external users to our confluence wiki!

Any ideas?

Christian Joel · Answer

@Marc -Devoteam-That's the point, thank you! So there isn't any option like "New users have access to this product." within the "Improved user management experience". But still there is a mistake in the description, because "Manage access" is not available but "Manage Product" (which leads actually to the same page).

Meawhile we found out, why external users can get access to confluence by themselves while overriding the access settings in the Atlassian administration. It is because the domain of the users was added to the "Approved domains" in the "User access settings". While we appreciate that the external company can invite/add new collegues to our Jira Software, we weren't aware that this "Approved domains" setting includes access to all Jira products, which we don't want. So removing the domain from the "Approved domains" fixed our problem.

Thank you for you help @Marc -Devoteam-, this thread can be closed.

Marc -Devoteam- · Answer

Hi @Christian Joel

You and I already have the new

Improved user management experience

See bottom part of the article. Old Cloud instances use the top section of this page.

This way on managing accounts is slowly faced out and everyone will move to the new experience..

Christian Joel · Answer

Hi @Marc -Devoteam- ,

yes ofc that view exists, but as you see, there is only the option "manage product" but not "manage prduct access". Behind the three dots at product 'confluence' there are only two options "manage product" and "manage users".

Where do you see the toggle "New users have access to this product" like described in step 3 of https://support.atlassian.com/jira-service-management-cloud/docs/remove-confluence-product-access-for-users-in-your-site/ ?

Kind regards