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Error when settting current date on a field when status changes to In Progress

Jim Smith_ogvrwc

This is using Jira Automation. The date field I need populated is in Jira Product Discovery (Team managed project) and the update should occur when I transit the workitem to "In Progress" in Jira Software.

I have the following JSON:

{
"action": "edit_issue",
"fields": {
"PI Start": "{{now.mediumDate}}"
}
}

That when testing throws an error,

"Error editing issues

<issuekey> (We couldn't save your changes. Copy your content, then try reloading the page.)"

What am I missing?

Accepted answers

Jim Smith_ogvrwc

The solution came from Jistin Sitarz from JPD Support:

Essentially, these date fields within JPD are actually a date range field, and the range is expressed with a start and end value, in the format of:

{"start":"2022-12-01","end":"2022-12-31"}

This is a little different than dates elsewhere in Jira, and because of this, if we want to copy a date from another Jira issue or use a Jira function to pull the current date, we need to format it to match what JPD is expecting. We can do that like this - by inserting the smart value for the current time within the data structure (and also escaping the internal double quote characters):

"{\"start\":\"{{now.jqlDate}}\",\"end\":\"{{now.jqlDate}}\"}"

And, in the end, we get the following that we can add to the Advanced Fields section of our automation rule:

{
    "fields": {
        "customfield_11171": "{\"start\":\"{{now.jqlDate}}\",\"end\":\"{{now.jqlDate}}\"}"
    }
}

All comments

Kai Becker

Hi @Jim Smith

welcome to the community and thanks for your question.

I'm not a hundred percent sure about the Project Discovery fields, but I don't think it is necessary to put mediumDate after now.
You should be good to go with now. Jira should sort this out internally.

Jim Smith_ogvrwc

Hi Kai, I actually had {{now}} all by itself as you suggested, however it still threw the same error. I changed it to {{now.mediumDate}} as I thought it might be a date format incompatibility when the automation was updating the date field in JPD.

Kai Becker

Hi @Jim Smith

thanks for clarification. I'm not a hundred percent sure about the field update, as I don't have a PI Start field in my product discovery project.

What I would recommend: open an issue from the project (that has the field set) via rest api:

https://<your site name>.atlassian.net/rest/api/3/issue/<example key>

and look for your specific field. Copy field and value format and paste it here, so we can have a look.

Bill Sheboy

Hi @Jim Smith

For a question like this, please post images of your complete automation rule and the audit log details showing the rule execution. Those will provide context for the symptom you are seeing. Thanks!

Until we see those...

You describe trying to use JSON to edit the field. Have you tried to select the field from the drop-down list in the rule action to edit the issue?

And...when using the advanced edit with JSON, I recommend reviewing this information to confirm you have the correct syntax for that rule action: https://support.atlassian.com/cloud-automation/docs/advanced-field-editing-using-json/

And...this how-to article when you need to determine if a field is supported by rules, and what the exact smart value is: https://support.atlassian.com/cloud-automation/docs/find-the-smart-value-for-a-field/

Kind regards,
Bill

Jim Smith_ogvrwc

Good morning Bill, thank you for your help! Here is the JSON for the automation rule:

{"cloud":true,"rules":[{"id":13700897,"clientKey":"d88b9191-773c-3001-ac86-ac5e2a5ecd89","name":"Update PI Start to NOW","state":"ENABLED","description":"","authorAccountId":"712020:977bff7a-a0c5-4ee1-ac25-7c01a7a56f5b","actor":{"type":"ACCOUNT_ID","value":"557058:f58131cb-b67d-43c7-b30d-6b58d40bd077"},"created":1690551082369,"updated":1690976583837,"trigger":{"id":"298102707","component":"TRIGGER","parentId":null,"conditionParentId":null,"schemaVersion":1,"type":"jira.issue.event.trigger:transitioned","value":{"eventKey":"jira:issue_updated","issueEvent":"issue_generic","fromStatus":[],"toStatus":[{"type":"NAME","value":"In Progress"}]},"children":[],"conditions":[],"connectionId":null},"components":[{"id":"298102708","component":"BRANCH","parentId":null,"conditionParentId":null,"schemaVersion":1,"type":"jira.issue.related","value":{"relatedType":"linked","jql":"","linkTypes":["implements"],"onlyUpdatedIssues":false,"similarityLimit":40,"compareValue":0},"children":[{"id":"298102709","component":"ACTION","parentId":"298102708","conditionParentId":null,"schemaVersion":10,"type":"jira.issue.edit","value":{"operations":[],"advancedFields":"{\n\t\"fields\": {\n\t\t\"PI Start\": \"{{now}}\"\n\t}\n}\n ","sendNotifications":true},"children":[],"conditions":[],"connectionId":null}],"conditions":[],"connectionId":null}],"canOtherRuleTrigger":false,"notifyOnError":"FIRSTERROR","projects":[],"labels":[],"tags":[{"id":38378813,"tagType":"IS_RULE_UPDATED","tagValue":"true"}],"ruleScope":{"resources":["ari:cloud:jira::site/78db38a2-52b2-44cf-ac8f-1689cf94905f"]},"ruleHome":{"ruleLifeCycleHome":{"locationARI":"ari:cloud:jira-software::site/78db38a2-52b2-44cf-ac8f-1689cf94905f"},"ruleBillingHome":{"locationARI":"ari:cloud:jira-software::site/78db38a2-52b2-44cf-ac8f-1689cf94905f"}},"writeAccessType":"UNRESTRICTED","collaborators":[],"billingType":"NORMAL"}]}

With the screen shot of the audit log:

Screenshot 2023-08-02 at 6.51.05 AM.png

I've tried multiple configuration changes in the JSON and nothing seems to work. The "PI Start" field is "customfield_11171" and I've tried using that in the JSON and it fails with the same error message.

I tried to find the smart value for the field and was unsuccessful, I can send you the output from the rest API, however that is quite lengthy! Let me know and I'll include it as well if needed.

My gut feel here is that there may be an access issue between two products: JPD and Jira Software. I'm updating a field in Jira Software and asking a field in a JPD Team Managed project to be set. Is the fact that it is a team managed project an issue?

Kai Becker

Hi @Jim Smith

could you please post the json of an issue that has value in the PI field, as I requested?

One more question: Do you update the field via advanced edit?

Bill Sheboy

If you tried the "find your smart value" how-to and did not see your field, then it is not supported by automation rules (because it is not supported by the REST API for issues).

However...I just tried that how-to technique for our JPD project and found all of the fields we added, including the dates.

Looking at the JSON edit guidance, it shows using the jqlDate format (yyyy-mm-dd) so perhaps try that for your field edit:

{
  "fields": {
    "customfield_11171": "{{now.jqlDate}}"
  }
}

And if that does not work, please post an image of the edit action from your rule so we can see this in context.

Jim Smith_ogvrwc

Hello Bill, as a clarification...when I performed the query for the Smart Value, the field "PI Start" is shown in the resulting JSON, however I'm not able to get the smart value name as described in the how-to article. I'll try the suggested modification and send the resulting image.

Jim Smith_ogvrwc

The solution came from Jistin Sitarz from JPD Support:

Essentially, these date fields within JPD are actually a date range field, and the range is expressed with a start and end value, in the format of:

{"start":"2022-12-01","end":"2022-12-31"}

"{\"start\":\"{{now.jqlDate}}\",\"end\":\"{{now.jqlDate}}\"}"

And, in the end, we get the following that we can add to the Advanced Fields section of our automation rule:

{
    "fields": {
        "customfield_11171": "{\"start\":\"{{now.jqlDate}}\",\"end\":\"{{now.jqlDate}}\"}"
    }
}

Kai Becker

Hi @Jim Smith

That's why I wanted the JSON, to see what format it is.

Glad that it has been resolved in the end!

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