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Trying to create an Automation reminding assignees that there are subtasks and tasks due in 5 days

LJ_o6et76

Hi everyone!

I'm currently attempting to create a global automation for a service project and a business project that reminds assignees that they have subtasks/tasks due in 5 days from the due date.

I currently have the following JQL:

Screenshot 2023-04-05 at 2.54.01 pm.png

but am getting the attached error:

Screenshot 2023-04-05 at 2.55.01 pm.png

I'm fairly new to Jira so any assistance would be really appreciated Thank you!

Accepted answers

All comments

Alex Koxaras -Relational-

Hi @LJ and welcome to the community,

If you click on "validate query" on your lookupIssues component, what does it return? If the answer is 0, then you have to place most likely and IF statement before sending the email and check that {{lookupIssues.size}} > 0.

In this case the email will be sent out, only if the lookupIssues yields at least one issue.

LJ_o6et76

Hi @Alex Koxaras -Relational- , Thank you!

I am getting 1 issue found when I validate - would this option still apply? Thank you!

Alex Koxaras -Relational-

Ok! Is this issue assigned?

LJ_o6et76

Yes, it is assigned to me, however it is a subtask. The child issue and epic it sits under do not have assignees - do these need assignees in order for the email to send? We use epics as our 'Projects' and will only add assignees to subtasks and sometimes child issues.

Bill Sheboy

Hi @LJ

Yes, and...to the other answers posted:

You do not show the details of your scheduled trigger, so I am assuming it does not have JQL as you are also using Lookup Issues.

But, your Send Email action references {{issue}} fields, which do not exist. When you use Lookup Issues, you instead reference the {{lookupIssues}} smart value, either as a set or individually by iterating over them. Please look here for more information about using Lookup Issues: https://support.atlassian.com/cloud-automation/docs/jira-automation-actions/#Lookup-issues

Kind regards,
Bill

Walter Buggenhout

Hi @LJ,

It might be a simpler approach to use a filter subscription for this instead of an automation.

To do so, just navigate to Filters > Advanced issue search and update your filter to:

Project in (DLOG, DIG) AND issuetype = sub-task AND duedate >= startOfDay(5d)
AND duedate <= endOfDay (5d) AND assignee = currentUser()

Save the filter and create a subscription to a group of users that includes your assignees. They will receive a list of their assigned issues if there are any.

Hope this helps!

LJ_o6et76

Hi Walter,

Thanks for your help! Would I add the assignees into this part of the JQL?

AND assignee = currentUser()'

Thanks!

Michael Fedulov

Hi @LJ

We have recently added a template that could help you solve this issue: https://www.atlassian.com/software/jira/automation-template-library#/rule/9918938

Hope it helps and please let us know if it worked for you!

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