I am trying to understand how to utilise automation on Jira to help solve a problem. We do not use sub-tasks instead link multiple tasks to story. Example below: * Story 1 - This is the main story * Task 1 - These are NOT sub-tasks but just a 'linked issue' to the story 1 * Task 2 * Task 3 Team members put in the estimates and time spent against each task and nothing is logged on story level. I want to view the total of 'time spent' for task 1, 2 & 3 on story 1. How can automate this using Jira automation ?

You are right @Chirag. My mistake, I apologize.

My opening question states business requirement clearly. I repeated the same multiple times even till the last reply: I want to view the total of 'time spent' for task 1, 2 & 3 on story 1. How can automate this using Jira automation ?

@Chirag it's best if you can gather all business requirement for your problem, because as I see it you haven't though how you want this rule to work.

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Automation to help log estimate and time spent from linked tasks to paretnt story

Chirag_i6f6tl

I am trying to understand how to utilise automation on Jira to help solve a problem.

We do not use sub-tasks instead link multiple tasks to story. Example below:

Story 1 - This is the main story
Task 1 - These are NOT sub-tasks but just a 'linked issue' to the story 1
Task 2
Task 3

Team members put in the estimates and time spent against each task and nothing is logged on story level. I want to view the total of 'time spent' for task 1, 2 & 3 on story 1. How can automate this using Jira automation ?

Accepted answers

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omcg

Hello!

There is a similar question that was answered here:

https://community.atlassian.com/t5/Automation-questions/How-to-get-sum-timespent-from-linked-issues/qaq-p/1471579

In the project automation, check for a "time spent" field change, then create a "Branch rule" for the parent issue. In the branch rule, use smart-values and the sum function to add all of the linked child "time spent" fields.

Hope this helps.

Alex Koxaras -Relational-

Hi @Chirag

You could do the following rule, but it comes with certain conditions:

sum from tasks to stories.png

Story to task must always have an OUTWARD link, e.g. "blocks". But not "is blocked by":

story to task.png

Of course, you will not choose the link type of "block", but use an appropriate one. As long as the one you choose is found on the outward description:

outward description.png

Chirag_i6f6tl

Hello Alex,

Thank you for the reply and help. I am still having issues trying to get the expected outcome. Details below:

TP-17 is a story which blocks 2 tasks:
- TP-15
- TP-16

I was able to create the same automation setup that you had shared. It is showing the outcome also same as the one in your screenshot. My screenshot is below.

Screenshot 2023-03-14 at 10.16.18 PM.png

But somehow it is not working for me.

The log gets created only when I unlink TP-15 > log time spent in TP-15 > then link it again to TP-17. But even after that TP-17 continues showing no update in neither estimate and time spent fields.

What I am looking for is that if I log any time in TP-15 or TP-16 it should automatically add up and show in TP-17.

Is that possible? What am I missing here?

Thank you,
Chirag.

Alex Koxaras -Relational-

@Chirag there is a space between "OriginalEstimate". You should write:

{{lookupIssues.Original Estimate.sum.divide(60)}}

Change this to both log and edit component.

Chirag_i6f6tl

Hello Alex,

Thank you for reviewing and identifying the issue. I have made the mentioned change. Screenshot below:

1 Screenshot 2023-03-15 at 10.58.08 AM.png

I was not sure so edit component is setup like this. Is it okay ?

4 Screenshot 2023-03-15 at 10.59.52 AM.png

Few points:

It is still running only when I log I unlink TP-15 > log time spent in TP-15 > then link it again to TP-17. But even after that TP-17 continues showing no update in neither estimate and time spent fields.
1. In the screenshot below for Task TP-15 I logged 1 hour
2. The task is linked to a story TP-17. I am expecting the story to show 1 hour but there is no update on story level. Screenshot below:
So there are 2 problems :
1. I am required to unlink >log hours on task and then re-link the task to the story to run the automation. Instead it should run even if the task is linked
2. The time logged on task level does not even reflect on story level.

Thank you,
Chirag.

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