Organizing Multiple Boards in One Project

Question

Question: Is there a way to organize multiple boards on a project?

As my team takes on more work, our project is becoming cluttered with the amount of boards. Is there a way to organize them? Some of the boards are actively being used, others are not. We don't want to delete them but is there an option to archive them?

Thanks!

Barry Scallan · Answer

Hi Miranda, I too have a similar use case. What we did under the same project is have a Customer field called Team to use as a board differentiator. We have a global which uses a filter Project = Engineering We then have boards per team using Project = Engineering and Team = we then use sprints to plan the teams goals. Jira then on the LHS toolbar allows you to select a board from a drop down Doing this I've a global view Board "Engineering" and the Team based boards The beauty now is the Global board will show all sprints and in the sprint kanban allow you to choose each sprint for particular teams. I also have a quickFilter per team for that extra bit of control on what I see. For boards that are dormant, they'll stay that way until maybe in the future a project starts. Or you can edit the custom team field to remove Options for teams no longer used. Sorry that's a long answer Alternatively: your Jira admin can remove boards via https://adaptivemobilesecurity.atlassian.net/jira/boards but be sure to remove sprints beforehand on the boards.

John Funk · Answer

Hi Miranda - Welcome to the Atlassian Community!

You can't archive boards - but you can either use them or not - it won't hurt anything thing either way. If you don't want the extra boards to show on the project, just change the Location field in the Board settings to your personal settings. Then other others won't see the board on the project.

But, depending on the type of project, you can add Quick Filters which will help users cut down on the number of issues they are viewing on the board. I would do that before creating new boards. But creating additional boards will work as well.