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Help! Want to find out how many tickets are assigned by Jira automation rules

Monica Morris

Hi Jira community - I'm hoping somebody here will know the answer to my question!

I recently set up a bunch of automation rules for our Jira service desk. The rules automatically assign tickets to different teams and they're working great.

I'd like to be able to show my manager how many tickets are being automatically assigned by the Jira automations I've set up. My goal is to be able to say something like "X% of all tickets submitted via the portal are being automatically assigned by Jira, instead of going to the Unassigned Issues queue to be assigned manually by a Level 1 support agent."

Does anybody know how to get this information?

Thank you in advance for any suggestions!

Accepted answers

Trudy P Claspill

Hello @Monica Morris

To whom is the Actor set on the rule(s) that automatically assign the issues?

You can use a JQL like this to find all the issues where the Assignee value was changed by a particular user:

assignee CHANGED BY <user Account ID in quotes>

You can refine that filter by specifying a project, and by specifying a date range when the change occurred using the DURING operator. Refer to this page for more info on the CHANGED and DURING operators.

https://support.atlassian.com/jira-software-cloud/docs/advanced-search-reference-jql-operators/#Advancedsearchingoperatorsreference-CHANGEDCHANGED

All comments

Mikael Sandberg

I would do it by using components, so every time your automation is doing the assignment, also add a component, like auto-assigned or something like that. You can then use that component to create a filter to show how many requests were auto-assigned.

Trudy P Claspill

Hello @Monica Morris

To whom is the Actor set on the rule(s) that automatically assign the issues?

You can use a JQL like this to find all the issues where the Assignee value was changed by a particular user:

assignee CHANGED BY <user Account ID in quotes>

https://support.atlassian.com/jira-software-cloud/docs/advanced-search-reference-jql-operators/#Advancedsearchingoperatorsreference-CHANGEDCHANGED

Monica Morris

Thanks very much @Trudy P Claspill, this works!

The actor assigning the rule is Automation for Jira.

I was able to obtain the account ID needed for the query by going to the "People" profile page for Automation for Jira and copying the ID from the URL.

Monica Morris

Thanks @Mikael Sandberg, I think this would technically work too. I'm gonna go with the query option just so I don't have to update all the automation rules and have tags (in the form of Components, Labels, etc.) that I don't absolutely need on the tickets.

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