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Jira automation help

Dennis_H

I'm hoping I can create an automation rule that:

when a new subtask (a subtask type specifically created for this)is created it is automatically linked to issues that are in a particular status AND have a particular field set, so for example:

Rule is along the lines of when subtask X is created, link to any issues in status "testing" that has the custom field of ready is set to "yes", so if there are 40 issues in status "testing" but only 4 have the ready field set to yes, then it would link the 4 issues.

Add to that if any of the issues in status "testing" are changed after the inital subtask is created, the ready field is set to yes then it would link to the subtask originally created

Might be a tall ask for automation but lets see if it can be done.

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Bill Sheboy

Hi @Dennis_H

What have you tried thus far to accomplish this? If you post an image of the rule you have thus far, and any errors, that will help the community to provided you suggestions.

For some information about example rules and documentation, please look here:

Best regards,

Bill

Dennis_H

I really don't have a rule formed yet, that what I'm trying to figure out. Can automation be used successfully for this request? It's a bit tricky (to me anyways) and I'm looking for assistance with forming something that will work.

Bill Sheboy

Gotcha; I wanted to check if you already have something which to consider.

Would you also please describe the problem you are trying to solve? I am wondering if these rules could create conditions of duplicate/unnecessary links when there is already a parent/child relationship between some issues.

The first rule you describe is possible:

Trigger: issue created
Issue fields condition: issue type is sub-task
Branch: on JQL for project = myProject AND status = "Testing" AND "Ready Field" = Yes For this JQL, you may want to consider if there is other criteria you need, such as issue type.
- Action: link issue to Trigger Issue (the sub-task). You need to pick a link type

For the part you describe as "And to that..." for later issue changes which seems a bit unclear to me. What would change in an issue that would lead you to link it to the already created sub-task?

Dennis_H

So if I have a subtask with 3 issues already linked to it because the field in the issue was set when the rule ran those would be linked, however if another issues field is set with a certain value I'd like it to link to the issue that matches (the field is set the same), so for example:

I have subtask "subtask 1" created and when it was created it checked all of the issues in status "ready" and linked any issues that had a custom field set to "yes" and ignores ones with the custom field set to "no". Now if after the subtask is created I'd like to create a rule that if an issue in status "ready" the custom field is changed to "yes" then it links to the subtask that was previously created

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