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Creating One Master Kanban Board

Koen Paquay

Hello, Hopefully someone can tell me if what I'm thinking of is possible. We work for several customers on online marketing projects. Because we have an Agile workflow (with daily standups, etc) we make use of a fysical (1,5m by 3m) board in the office with all projects shown. Besides that we also use Jira kanban boards per project (digital). But we see that we have to much overhead work in keeping both boards up-to-date. We want to work on the projects and not work on the administration of the workflow (or at least bring it down to a minimal).

Therefor I was wondering if it is possible to keep all individual digital kanban boards and at a digital master board that is automatically updated when the individual boards are updated and visversa? Therefor we can use the master kanban board for the daily standup and the inidvidual boards with our customers.

Or what kind of other creative solutions do you have to make this possible? Thank you for your reaction.

Accepted answers

Scott Theus

Hi @Koen Paquay ,

First, a question for you: Are the individual kanban boards in the same Cloud instance or are they on different instances?

Boards are just visual representations of filters, so this can be done relatively easily but there is an additional step and you'll need a marketplace app if they are in different instances.

If they are in the same instance, review the article I wrote here: https://community.atlassian.com/t5/Agile-articles/Managing-Multiple-Projects-in-a-Single-Board-or-One-Scrum-to/ba-p/1035297

That will help you set up the different boards and the master board.

If they are in different instances then you will also need a third party app like Backbone Sync from the marketplace. Here is a post on how ti set it up once you have the app installed. (Note that Backbone needs to be installed on every instance you want to sync.

https://community.atlassian.com/t5/Jira-Core-questions/How-to-sync-issues-between-multiple-JIRA-Cloud-instances/qaq-p/383801

Hope this helps,

-Scott

All comments

Scott Theus

Hi @Koen Paquay ,

First, a question for you: Are the individual kanban boards in the same Cloud instance or are they on different instances?

Boards are just visual representations of filters, so this can be done relatively easily but there is an additional step and you'll need a marketplace app if they are in different instances.

If they are in the same instance, review the article I wrote here: https://community.atlassian.com/t5/Agile-articles/Managing-Multiple-Projects-in-a-Single-Board-or-One-Scrum-to/ba-p/1035297

That will help you set up the different boards and the master board.

https://community.atlassian.com/t5/Jira-Core-questions/How-to-sync-issues-between-multiple-JIRA-Cloud-instances/qaq-p/383801

Hope this helps,

-Scott

Koen Paquay

Hi Scott,

Thank you for your reply. What is an instance for you? It's all within one Jira cloud tool and seperate projects with their own boards.

I'm not sure how you define an instance.

Scott Theus

What you described is one instance.

An "instance" is completely different account, url, billing, etc. Think of it this way: You use Jira Cloud tool at your company and your customer uses their own, completely separate, Jira Cloud tool at their company. The second method I described would allow you to link those two separate Jira Cloud tools together so what happens to linked issues in one also happens to those issues in the other.

-Scott

Koen Paquay

Ah ok. In that case we have 1 instance! Thanks I will check if I can get it fixed with your article.

Koen Paquay

Hi Scott,

Thanks It works perfectly! One Board to Rule Them All.

Scott Theus

Awesome, glad I could help! Could you mark my answer as "Accepted?" That will help others find it.

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